Office Manager

O'Connell Electric Company • Lancaster, NY

18d • Onsite

About The Position

O’Connell Electric Company is seeking an Office Manager to support our Lancaster, NY Office. This role is committed to professionalism, timeliness, and quality in the completion of all deliverables. They will work in close collaboration with the General Manager, Project Managers and other internal and external stakeholders, providing a mix of executive, project, office, and team support.

Requirements

• High school diploma required, a degree in Business Admin or related field preferred.
• 3-5 years previous administrative or office management experience required.
• Strong command of MS Office Suite (Word, Excel, PowerPoint) and relevant office software
• Excellent organization, time management, communication (written/verbal), attention to detail, multitasking, problem-solving, and interpersonal skills.

Nice To Haves

• Relevant experience in the construction industry is highly valuable.

Responsibilities

• Oversee daily office flow, manage maintenance/repairs, and ensure compliance with health, safety, and security protocols.
• Manage inventory and order supplies for the office.
• Schedule meetings/travel, manage calendars, handle correspondence (mail, phone, email), and prepare reports/presentations.
• Coordinate field union employee onboarding including completing new hire paperwork and establishing accounts for safety training and orientation.
• Serve as the primary contact for internal/external clients, greet visitors, and disseminate essential information.
• Support the accurate and timely processing of payroll by running weekly payroll reports, maintaining timesheets, and supporting Project Managers with entering timesheets into Austin Lane as needed.
• Create correspondence for Project Managers, subcontractors, engineers, etc.
• Interface with all project team members while promoting and maintaining open communication as well as collaborating with co-workers and other supporting offices or divisions to achieve deliverables.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees