Office Manager at Windsor Manor Grinnell

Foundry Commercial • Grinnell, IA

3d • Onsite

About The Position

Join the caring team at Windsor Manor Grinnell, proudly part of Spring Arbor Senior Living and Allegro Living, LLC! We're looking for an organized, customer-focused Office Manager to support our warm, family-style Assisted Living (18 residents) and Memory Care (16 residents) community. The Business Office Manager is responsible for coordinating and managing office and personnel functions for the Community and aiding the Executive Director (ED).

Requirements

• Must be a minimum of 18 years of age.
• Working knowledge of and comfort with Microsoft Office programs including Word, Excel, and Outlook is required.
• Must have a positive Criminal Background Screening.
• The Community is a drug free workplace, associates are subject to adherence to the Company Drug Free Workplace policy.

Nice To Haves

• Previous experience with Accounts Receivable (AR) and Accounts Payable (AP) required/preferred
• Light Human Resources experience highly preferred
• Senior living experience is a huge plus
• Strong organizational, communication, and customer service skills
• Ability to thrive in a close-knit team environment
• Minimum of one (1) year office-related experience preferred.
• Must possess attention to detail, demonstrated decision making, self-motivation and teamwork skills.
• Experience with payroll processing, accounts receivable & payable is a plus.
• Knowledge of basic accounting principles with a minimum of one (1) year accounting experience preferred.

Responsibilities

• Process and manage resident accounts. Post resident payments daily onto the residents account, prepare deposits (balance cash to posting journal and bank deposits), take deposits to the bank daily, scan and send copies of deposit slips to St. Louis, assess monthly charges, generate statements, and collect all fees.
• Account for move-in, move-out, transfer, charges, and collections. Send out resident billings. Process refunds and correspondence related to refunds. Charge guest meals, tray service, escort services, additional laundry, and maintenance requests to resident, enter rate changes, and verify accuracy of all charges on residents' account.
• Oversee guest/associate meal program, tracking cash, and preparing deposit to reconcile to daily receipts. Work closely with Dining Services Director to ensure accuracy of monies collected, deposited, and coded into computer. Complete weekly and monthly reports for guest/associate meal activity.
• Be point of contact for all associate relations to include complaints/concerns, corrective action, investigation, etc. Partner with Executive Director and Director Employee Relations on appropriate resolution.
• Hire, train, schedule, supervise, and coordinate the activities of the Assistant Business Office Manager (ABOM) and Receptionist – where applicable.
• Support all Human Resources functions if the Community does not have a HR Director – see additional job duties.
• Other job duties assigned – see full job description.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed