Office Manager

The BAM Companies•Carmel, IN

7h•Onsite

About The Position

The BAM Companies (BAM) began in 2010 in the heart of Indianapolis. Affectionately referred to as the “BAMFAM” by its employees, the company is dedicated to changing the way property management operates. A property management company focused on achieving maximum benefit for residents, owners, and investors, BAM always acts with a focus on its core values of: Growth, Fun, Family, and Work-Life Balance. In utilizing industry knowledge, the strengths of the team, and market expertise, BAM is a company that knows how to succeed! We encourage you to join this winning team, and grow with us. The Office Manager is the heartbeat of our headquarters, ensuring a seamless, high-energy environment where the BAM team can thrive. This multifaceted role balances meticulous office operations and bookkeeping with high-level executive support and creative event planning. As the first point of contact for the office, you will embody our core values of Growth, Fun, Family, and Work-Life Balance while driving efficiency across all departments.

Requirements

Ability to manage multiple shifting priorities with extreme attention to detail (Organizational Excellence).
Proficiency in basic accounting principles and bookkeeping software (Financial Literacy).
Ability to handle sensitive and confidential company and executive information with high integrity (Discretion).
Exceptional verbal and written communication skills that match our "Fun and Professional" tone (Communication).
A "no task is too small" attitude with the ability to pivot quickly in a fast-paced environment (Adaptability).
An understanding of the importance of this role as the “glue” of the office, which is cross-functionally important (Ownership).
Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Suite (Docs, Sheets, Slides, Google Calendar) (Technical Proficiency).
5–7 years of experience in office management, executive assistant roles, or professional administration.
High school diploma required.

Nice To Haves

Experience with QuickBooks or similar accounting/bookkeeping platforms.
Strong project management skills and familiarity with tools like Monday.com.
Creative eye for event planning and office aesthetics.
Bachelor’s degree preferred.
Prior experience in property management or real estate is a plus but not required.

Responsibilities

Oversee the daily operations of the physical office, ensuring a clean, organized, and professional environment that reflects BAM’s culture.
Manage relationships with vendors, service providers, and landlords to ensure all office systems (HVAC, plumbing, security, etc.) are functional.
Procure and maintain inventory for office supplies, snacks, and equipment, proactively managing the budget for all office-related expenses.
Serve as the primary point of contact for incoming calls, mail distribution, and office guests, providing a welcoming "BAMFAM" experience.
Address any investors as they arrive in the office and ensure they are connected with the correct internal contact.
Perform essential bookkeeping duties, including processing accounts payable/receivable and reconciling monthly credit card statements.
Assist the finance team with expense tracking, invoice entry, and maintaining organized digital and physical financial records.
Provide high-level administrative support to the executive team, including complex calendar management and travel coordination.
Draft, edit, and prepare internal and external communications, presentations, and reports on behalf of leadership.
Coordinate executive meetings, including agenda preparation, room setup, and taking detailed minutes.
Address last-minute administrative and executive errands and efficiently manage competing priorities.
Lead the planning and execution of all company events, from monthly team-building activities to large-scale annual celebrations.
Collaborate with leadership to ensure events effectively "live out" our core values and maintain the "small company feel" as we grow.
Manage event logistics, including venue sourcing, catering, décor, and travel arrangements for offsite team members.
Execute special projects as assigned by the Director of Operations or other team members, ranging from software implementations to office space reconfiguration.
Conduct research and gather data to support strategic initiatives across property management, HR, or marketing.

Benefits

Upon starting each employee already will be able to enjoy all 14-and-a-half paid holidays that BAM observes!
When each employee hits their 90th day, we drop 88 hours of PTO into each person’s account.
On the employee’s first BAM-iversary, we add another 120 hours into each person’s bank.
Medical insurance.
Dental insurance.
Vision insurance.
Voluntary life insurance.
Short-term disability.
Long-term disability.
Small pet benefit option.
Company culture that strives to have and succeeds in always having the small company feel, where you will never be a number and will always be valued.
Free $25,000 in life insurance.
Unlimited access to MytrueU which is a site that aggregates incredible community leaders and asks them to share their lessons learned, in order to enrich others.
Company-planned events for the entire company, ensuring everyone can get together and live out our Core Values.