GISA Office Manager (5360) (TS/SCI) (Ft. Belvoir, VA )

SMX•Fort Belvoir, VA

4d•$110,000 - $130,000•Onsite

About The Position

The Ground Intelligence Support Activity (GISA) is seeking a highly organized Office Manager to support daily operations in a fast‑paced, mission‑driven environment. This role oversees administrative workflow, manages calendars and correspondence, and ensures compliance with DoW standards. The Office Manager also coordinates logistics, procurement actions, records management, and visitor access requirements. This is a full-time onsite position in Ft. Belvoir, VA.

Requirements

TS/SCI clearance
Minimum 3-5 years of administrative or office management experience, preferably within a military, DoW, or intelligence community environment.
Proficiency in standard enterprise software (e.g., Microsoft Office Suite, SharePoint)
Familiarity with military correspondence manuals (e.g., AR 25-50 or equivalent DoW directives).
Strong organizational abilities
Excellent written and verbal communication
Capacity to manage competing priorities in a fast-paced, mission-driven environment.

Responsibilities

Manage daily office workflows, including calendar management, answering multi-line communication systems, and routing internal and external inquiries.
Draft, format, and review official correspondence, memorandums, and briefings in accordance with Department of War (DoW) standards.
Monitor and maintain office supply inventories.
Coordinate procurement requests through the established contracting framework.
Manage maintenance requests for office equipment and coordinate with facility management for infrastructure needs.
Maintain official records management systems.
Ensure proper routing, tracking, and archiving of internal taskers, action items, and personnel documents within GISA.
Coordinate visitor access and process clearance certifications (e.g., Visit Authorization Requests).
Assist with the administrative in-processing and out-processing of GISA personnel in coordination with the Facility Security Officer (FSO).
Organize schedules for conference rooms, coordinate logistical requirements for high-level GISA meetings, and prepare necessary briefing materials and physical read-ahead packets.