Office Manager (part-time 28 hrs/wk)
About The Position
The College of Family, Home, and Social Sciences at Brigham Young University (BYU) is seeking a skilled Office Manager for its Dean’s Office. This part-time role (28 hours/week) is crucial for managing office operations and events, providing administrative support to the Associate Deans and the college, and coordinating the logistics of the college’s buildings and facilities. The position offers flexibility and professional development opportunities while allowing the individual to make a significant impact at BYU. BYU strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.
Requirements
- A firm commitment to the mission of BYU
- Bachelor’s Degree and 1 year of office experience, or equivalent combination of education and experience
- Strong organizational and communication skills
- Ability to multi-task and prioritize responsibilities with a detail-oriented mindset
- Leadership and training skills
- Maturity and discretion in making routine decisions, solving problems, and performing administrative tasks within university and college guidelines
- Commitment to belonging efforts within the college and across the university
- Resume
- Cover Letter
- Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.
Nice To Haves
- Bachelor’s Degree and 3 years of office experience
- Supervisory experience
- Familiarity with university systems and the environment of higher education
Responsibilities
- Manage the Dean’s Office, including overseeing student office assistants (hiring, training, scheduling, task assignment), purchasing supplies, processing service requests and work orders, and reconciling charges in the university’s financial system.
- Coordinate calendars for associate deans, assistant deans, and support staff, and arrange food for committee meetings and other events.
- Support Associate Deans and Dean’s Assistant by organizing, processing, and reporting on university and college grants and awards for faculty and staff, administering the graduate school application fee funding program, and assisting with the coordination of semesterly TA trainings, faculty mentoring lunches, and class visits by the Dean.
- Provide administrative support for the College by maintaining college committee lists, directories, and email groups, and overseeing class scheduling, including large classrooms and computer labs.
- Function as an active member of the events team, attend planning meetings for the college, and coordinate holiday and other commemorative events.
- Coordinate logistics for College Buildings, including scheduling and conducting quarterly emergency drills, managing reservations, access, and key distribution, overseeing the annual key audit, and managing perimeter access.
Benefits
- 401k with automatic 8% contribution from BYU (additional 4% match if employee contributes 5%)
- Employee assistance program for employee and household members
- Potential eligibility for tuition benefits after two years
- Access to the library
- Free on-campus parking
- Free UTA passes for employees, spouses, and qualified dependents
- Discounts at the BYU Store and for many events at BYU
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
