Office Manager- Construction

TGG Accounting•Manhattan, NY

9d•Onsite

About The Position

Our client is a fast-growing historical construction subcontractor based in Manhattan’s Chelsea neighborhood, specializing in high-end restoration and preservation projects across New York City. As they continue to expand, they’re seeking an experienced and detail-oriented Office Manager to oversee day-to-day operations and support their growing team. This onsite position serves as the hub of operations in the Chelsea showroom. The Office Manager will handle administrative and operational functions, assist with HR tasks, support billing and documentation, and ensure the business runs efficiently behind the scenes.

Requirements

3–5 years of office management or admin experience in a construction-related environment
Outgoing, vibrant and pleasant perspective and personality
Strong organizational and multitasking skills in a fast-paced setting
Exceptional attention to detail and ability to manage multiple priorities
Authorized to work in the United States without the need for current or future visa sponsorship.

Nice To Haves

Spanish bilingual skills
Notary Public certification (or willingness to obtain)
Familiarity with AIA billing and lien waiver documentation

Responsibilities

Oversee daily operations of the office and showroom.
Manage construction-related administrative tasks, paperwork, and transaction processing.
Track and record PTO, reimbursements, and expenses using Expensify.
Utilize Monday.com, Dropbox, and Slack to organize workflows and communication.
Support HR functions including employee documentation, onboarding forms, and internal communications.
Maintain and order office and showroom inventory.
Assist with Accounts Receivable (A/R) and AIA billing processes.
Prepare lien waivers, release forms, and project payment documentation.
Stocking office with supplies, handling small repairs- calling contractos etc
Collaborate with accounting and leadership to ensure accuracy and efficiency across all operations.