Office Manager

BrightSpring Health Services•Louisville, KY

12d

About The Position

An office manager is responsible for overseeing and coordinating the daily operations of an office. They manage administrative tasks, such as organizing schedules, maintaining records, and supervising office staff. Office managers also handle financial responsibilities, such as budgeting, invoicing, and payroll. They ensure efficient communication within the office and with external parties, manage office supplies and equipment, and implement and enforce office policies and procedures. Additionally, office managers may handle human resources tasks, such as recruitment, onboarding, and performance evaluations.

Requirements

High school education and two years’ experience working in an office setting or equivalent combination of education and experience

Nice To Haves

Associates of Art Degree preferred, in Business a plus

Responsibilities

Manages/participates in all administrative office and clerical support functions, payroll and client billing, medical record maintenance and control.
Acts as a liaison to select corporate departments.
Provides the clerical functions and administrative duties in the office.
Processes employee mileage.
Prepares payroll, certifying hours worked against billing sheets and resolving discrepancies.
Enters or oversees entry of payroll data into payroll system within the required timeline.
Distributes paychecks as needed according to company guidelines.
New Hire support -New hire form access, etc.
Facilitate new employee station setup (phones, computer, etc.).
Facilitate existing employee phone & computer issues onsite by working with onsite IT team.
Credentialing support.
Special projects.
Process and code all department or home care operations invoices, research as needed.
Process CERS and check requests.
Pcards – Process/Reconcile 3 department pcards and provide support to home care operations as needed.
Manage team list and org charts.
Ship Out documents / marketing items as requested.
Order department office supplies as needed.
Manage Regional Leases for Operations – Follow lease process: complete CLRs, complete Source Forms, Assist with other lease items as they come up.
Assist with state association applications/renewals.
Provide administrative support to Department Leadership team; Copying, printing & assembling documents, etc.
Provide VP support on project deliverables as needed.
Meeting set up and planning.
Creating, Identifying and/or implementing reference material for dept. Example, Phone list update, Ops/Location code listing.
Follow up to ensure items are completed.
Other duties as assigned.