Office Manager, Early College Academy (2026-2027 School Year)

Greeley•Greeley, CO

3d•Onsite

About The Position

The Office Manager is responsible for providing overall support structures for staff, students, the principal, and the community. This position requires proficiency in various technology software programs such as Google, Infinite Campus, Infinite Visions, Absence Management, and others. Building positive relationships with students and families is a key aspect of this role.

Requirements

High school diploma or GED equivalent or a combination of related education, experience, and training.
Ability to maintain current e-mail systems including daily receiving and sending of messages.
Ability to perform routine administrative details without direction from supervisor.
Ability to efficiently perform duties with constant interruptions.
Ability to maintain effective working relationships with staff, students, parents and community.
Proficient in Windows, Microsoft Office products including, but not limited to Word, Excel, Publisher, Outlook and PowerPoint; Pinnacle, Internet abilities, Infinite Campus, Applitrack/Frontline, Adobe Acrobat, Calendar Program, as well as other job-appropriate software applications.
Proficient in the operation of office equipment.
Proficient in business English, spelling and office procedures.
Ability to perform work with high degree of accuracy.
Ability to maintain confidentiality.
Ability to perform all functions of the position.
Regular attendance is required for this position.

Nice To Haves

First Aid or CPR training
Bilingual in Spanish
Completion of one year of college or business school with classes involving computer training and accounting/bookkeeping
Excellent knowledge of bookkeeping and accounting procedures/practices
Flexibility and excellent public relations skills
Broad knowledge of the location of 'everything' and a history of equipment, families, staff and the staff at the ESB
Excellent multi-tasking and record keeping abilities
Bilingual skills helpful (English/Spanish)

Responsibilities

Monitors daily absences, maintains a list of current substitutes, and may coordinate coverage for unfilled positions.
Maintains a positive relationship with substitutes, contacts them to prearrange, and assists them with finding assignments and lesson plans.
Trains staff on the substitute and leave of absence system, including composing training materials and informing them of changes.
Responsible for accurate record-keeping of all school accounts, including personnel and payroll records.
Prepares monthly time and attendance reports.
Responsible for entering, monitoring, and closing purchase orders, which may include ordering warehouse orders.
Assists in the preparation of the school budget and maintains it by analyzing monthly reports and performing budget/revenue/expenditure transfers.
Handles student fund accounts.
Ensures appropriate paperwork is completed for outside vendors (e.g., contracts, W-9) and maintains relationships with vendors regarding school matters.
Reconciles P-card statements online and prepares reports with receipts.
Composes newsletters, correspondence, and inter-school memos.
Maintains a calendar of school activities.
Copies and distributes items as needed.
Uses email to maintain communication between staff, ESB, and parents.
Ensures staff members have proper forms available (e.g., leave requests, purchase orders, field trips, print shop, discipline, phone lists, ESB directory).
Assists in developing staff schedules, including duty schedules.
May be assigned to before/after school or lunch duty or serve as a substitute for absent duty personnel.
Maintains the student database, including enrolling and withdrawing students.
Develops and runs reports as necessary.
Processes student records folders throughout the year.
Maintains accurate class lists and distributes them to staff as needed.
Schedules appointments for the principal.
Responsible for the Principal's calendar, building use calendar, and building events for staff, classrooms, and a family calendar.
Aids in the development of staff and student handbooks.
Collects and analyzes data for the October count.
Maintains Open Enrollment packets, manages the enrollment process, and answers parent questions.
Acts as an administrative assistant to the principal.
Handles field trips, including ordering buses and communicating with the clinic and kitchen.
Responsible for distributing building keys and maintaining a key record.
Serves as receptionist, screening and routing incoming calls, and responding to questions from students, parents, staff, and community members.
Operates personal computers and standard office equipment.
May train new personnel in the operation of equipment and/or computer software.
Provides guidance, training, and supervision to office staff, teacher candidates, and student workers.
Assists with and completes performance reviews for direct reports.
Acts as the backup to the Health Clerk.