Office Manager
About The Position
We’re looking for a highly organized, scrappy, and people-focused Office Manager to own the day-to-day operations of our San Francisco office. This person will be the backbone of the workplace experience: keeping the office running smoothly, supporting employees onsite, coordinating vendors and facilities, managing meals and snacks, and helping bring a new space to life as the company grows. We’re a Series A company of about 35 employees working at the intersection of physical AI and science. This is a hands-on role for someone who thrives in a fast-moving environment, is comfortable figuring things out independently, and takes pride in building an office that is functional, welcoming, and high-performing. This person will play a critical role in shaping the employee experience and helping our office scale thoughtfully as we grow. We’re looking for someone who can bring order, energy, and ownership to the workplace and create an environment where the team can do their best work.
Requirements
- Experience in an Office Manager or similar workplace/office operations role
- Strong organizational skills and excellent attention to detail
- Proven ability to manage multiple priorities and keep things moving in a high-velocity environment
- Highly autonomous and resourceful; able to identify what needs to happen and make it happen
- Strong project management instincts and follow-through
- Comfortable being hands-on with day-to-day office needs
- Clear communicator with strong interpersonal skills
- Positive, service-oriented mindset with a willingness to jump in wherever needed
- Handy, practical, and scrappy approach to problem-solving
Nice To Haves
- Experience with facilities coordination
- Experience planning office events or team gatherings
- Experience supporting an office build-out, move, or new space setup in partnership with external vendors or design teams
- Familiarity with tools such as Slack, Google Workspace, badge access systems, and Ring
Responsibilities
- Own daily office operations for our San Francisco office
- Partner with a designer to help set up and operationalize a new office space
- Manage facilities-related needs, including maintenance requests, office upkeep, and landlord coordination
- Serve as the main point of contact for building issues such as HVAC, access, repairs, and other workplace needs
- Manage vendor relationships across office services, supplies, meals, maintenance, and related partners
- Coordinate employee onboarding logistics, including workspace readiness, access setup, and general day-one experience
- Support basic IT and workplace technology coordination, including office devices, access systems, and troubleshooting with external partners as needed
- Administer office systems and tools such as badge access and Ring
- Oversee meal ordering, snack programs, and kitchen stocking
- Handle mail, deliveries, and package receiving
- Open doors for visitors, deliveries, and service providers as needed
- Maintain a clean, organized, and welcoming office environment
- Anticipate operational gaps and solve problems quickly with minimal direction
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
