OFFICE MANAGER

Family Service League Inc.•Brentwood, NY

28d

About The Position

Family Service League is seeking a full-time Office Manager to work in our Family Recovery Center in Bay Shore, NY. The Office Manager is responsible for overall operations of the clinic. Responsibilities include ensuring efficient use of the Electronic Medical Record including scheduling and integrity of data. The Office Manager manages site supplies, office availability, site maintenance, job postings, and technology. The Office Manager must coordinate services from outside vendors.

Requirements

High School diploma or equivalent required.
At least 3 years of office management and systems experience, preferably in a health care environment required.
At least year prior Supervisory experience required.
Excellent organizational skills, attention to detail, leadership, and collegiality.
Computer proficiency, including Microsoft Office and Electronic Medical records, required.
Excellent Word and Excel skills.
Excellent communication, both written and verbal required.

Nice To Haves

Bilingual in Spanish preferred.

Responsibilities

The Office Manager will oversee staff, including recruiting, hiring, developing, and conducting supervisions and performance appraisals.
Manage a fast-paced front office with heavy foot traffic and a high call volume to a behavioral health population.
Oversee electronic data entry and record keeping.
Order supplies with program budget limitations.
Schedule and oversee building maintenance. Including repairs, cleaning, and safety.
Distribute administrative information to staff as needed.
The Office Manager will maintain operations of technology. Including phones, copy machines, fax machines and scanners.
Maintain schedule of office availability.
Manage client complaints and help to offer solutions utilizing a customer service approach.
All other duties as assigned.