Office Manager - Parametric
About The Position
The Office Manager is responsible for the overall management of daily office operations across Parametric’s New York and Westport locations. The role ensures an efficient, safe, well-coordinated workplace and leads office administration, process improvement, vendor and facilities management, and employee experience initiatives. The Office Manager serves as the primary point of contact for office operations and a key liaison among leadership, external vendors, and corporate partners. This position follows a hybrid working model: in-office Monday through Thursday, with work on Fridays permitted either in the office or remotely. The stated daily hours are 7:30 a.m. to 4:30 p.m. The role also provides leadership and people management for administrative staff.
Requirements
- At least 6 years of office management or administrative operations experience.
- Strong knowledge of office operations, systems, and procedures.
- Experience managing vendors, budgets, and operational processes.
- Excellent communication, organization, and problem-solving skills.
- Ability to take initiative and proactively resolve issues.
- Strong interpersonal and stakeholder management skills.
- Ability to handle sensitive information with discretion.
Nice To Haves
- Bachelor’s degree or equivalent experience preferred.
Responsibilities
- Oversee and manage all administrative and operational functions of the offices.
- Ensure office operations are efficient, safe, and aligned with company standards; partner with Business Continuity teams on emergency preparedness and response readiness.
- Coordinate office administrative needs, processes, and requests with Parametric international leaders.
- Approve, implement, and establish office policies, procedures, and workplace standards.
- Identify and implement process improvements to increase efficiency and scalability.
- Manage vendor relationships, service contracts, and property management coordination.
- Oversee office maintenance, repairs, and equipment management.
- Oversee invoicing, track office expenses, and manage budget-related activities.
- Coordinate regularly with regional Morgan Stanley Facilities and Corporate Services partners.
- Coordinate local employee events, town halls, onboarding, and workplace initiatives.
- Develop and manage local office communications about onsite activities, operational updates, and building information.
- Manage and maintain the Business Administration SharePoint site, keeping its office operations, resources, and building information accurate and current.
- Manage office occupancy, seating arrangements, and space planning.
- Maintain oversight of office, kitchen, and supply inventory.
- Supervise mail, shipping, and document handling.
- Partner with CAO leaders, executive assistants, IT, and Facilities teams to coordinate office operations and business administrative support.
- Report on office operations and improvement opportunities to BA leadership.
- Lead and support administrative staff through coaching, mentoring, performance guidance, and schedule management to ensure office coverage and seamless operations.
Benefits
- Morgan Stanley-sponsored employee benefits and perks, described as comprehensive and attractive.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
