Office Manager - Austin

Luxury Presence•Austin, TX

6d•Onsite

About The Position

Luxury Presence is seeking an Office Manager for its Austin office, a significant hub with 150 employees. This high-trust, high-visibility role is crucial for managing the day-to-day operations of the office, ensuring it is a positive and productive environment. The Office Manager will be the primary point of contact for employees and leaders regarding office matters, anticipating needs and ensuring seamless operations. This role is responsible for office operations, culture and experience, and leadership support, allowing senior leaders to focus on core business objectives.

Requirements

3+ years of office management, executive assistant, or operations coordinator experience at a fast-growing company.
Track record of running a busy office with multiple stakeholders, competing priorities, and high volume.
Comfortable with the standard SaaS stack (Google Workspace, Slack, Zoom).
Experience managing vendors and negotiating contracts.
Experience planning events and culture moments people actually enjoy.
Anticipatory. You see what's needed before anyone asks, and you act on it.
Fast and trustworthy. You move quickly, follow through, and close loops — at the volume a 150-person office requires.
Calm under simultaneous demands. Multiple requests at once don't rattle you.
Warm and present. People genuinely like seeing you in the office.
Discreet. You handle sensitive information and leader requests with maturity.
You take extreme ownership of the office experience. There's no "not my job" in your vocabulary.

Responsibilities

Run the day-to-day of the Austin office across 150 employees: supplies, snacks, mail, vendors, cleaning, facilities, security, and everything in between.
Anticipate needs before they become asks. Spot what's missing, broken, or about to break, and handle it.
Source, negotiate, and manage vendor relationships at the volume a 150-person office requires.
Hold vendors to a high bar.
Plan and run consistent in-office moments people actually look forward to: team lunches, happy hours, celebrations, holidays, milestones.
Dial in the physical space so it feels intentional and energizing, not generic.
Set the tone in the office.
Absorb the operational tasks that currently land on senior leaders' plates so they can focus on the business.
Handle confidential information, leader requests, and visitor interactions with discretion and polish.