Office Manager

Phoenix Group Home, LLC • New Lexington, OH

14h

About The Position

The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for overseeing daily administrative functions, managing office resources, and supporting staff to maintain productivity and organization. The Office Manager will coordinate accounts payable and bookkeeping activities, ensuring financial records are accurate and up to date. Additionally, this role involves managing appointment schedules and maintaining comprehensive records to support operational needs. Ultimately, the Office Manager contributes to creating a professional and well-organized workplace that supports the overall success of the organization.

Requirements

• Proven experience in office management or a related administrative role.
• Proficiency in accounts payable and bookkeeping processes.
• Experience with QuickBooks or similar accounting software.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.

Nice To Haves

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or a related field.
• Experience managing appointment schedules in a busy office environment.
• Familiarity with records management best practices and compliance standards.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Prior experience working in a similar industry or corporate setting.

Responsibilities

• Oversee and manage daily office operations to ensure efficiency and effectiveness.
• Handle accounts payable processes, including invoice processing and vendor payments.
• Maintain accurate bookkeeping records using QuickBooks and other financial software.
• Coordinate and manage appointment schedules for staff and management.
• Organize and maintain records management systems to ensure easy retrieval and compliance.
• Perform general office duties such as ordering supplies, managing correspondence, and supporting staff needs.
• Serve as the primary point of contact for office-related inquiries and issues.
• Implement and maintain office policies and procedures to improve workflow.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree