Office Manager
Phoenix American Warranty Company Inc•Miami, FL
•$65,000 - $85,000•Onsite
About The Position
We are seeking an experienced, proactive Office Manager with a strong background in property maintenance. The ideal candidate will have at least two years of experience overseeing or coordinating maintenance tasks related to commercial or residential properties. This role requires excellent organizational skills, attention to detail, and the ability to manage office operations while ensuring property issues are handled efficiently and professionally.
Requirements
- 2+ years of experience in a property management or maintenance coordination role
- 2+ years in an office manager role
- Proven experience in office management or administrative support
- Strong organizational and multitasking skills
- Excellent communication skills, both written and verbal
- Proficiency with MS Office
- Ability to handle confidential information with discretion
Nice To Haves
- Experience working with contractors, vendors, or landlords
- Knowledge of building systems (HVAC, plumbing, electrical, etc.)
- Basic understanding of lease agreements and facility compliance requirements
- Familiarity with property management systems or maintenance ticketing systems is a plus
Responsibilities
- Oversee daily office operations, including supplies, vendor relations, filing systems, and general administration
- Manage, coach and support Mail/Salesclerk
- Serve as the point of contact for internal teams regarding office logistics
- Serve as the main point of contact for staff, vendors, and service providers
- Support HR or finance functions as needed
- Manage and coordinate repairs, maintenance requests, and facility upkeep
- Liaise with contractors, vendors, and property management teams to ensure timely service delivery
- Maintain records of maintenance schedules, inspections, and service logs
- Ensure compliance with health, safety, and building regulations
- Respond promptly to maintenance issues and emergencies, coordinating solutions
- Prepare reports on office and property-related activities and costs
- Communicate clearly with internal teams and external stakeholders
- Track and manage maintenance budgets and office expenditures
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
