Office Manager

Discover Your Potential at Whitley Penn•Austin, TX

22d•Onsite

About The Position

Whitley Penn, a leading CPA and Consulting firm, is looking for an Office Manager to join our team. This position provides office management and administrative support to our Austin office. This position requires a deadline-driven, self-starter who can serve professionals at all levels in a client service environment while handling multiple projects simultaneously. JOB DETAILS: Classification: Full-time; Exempt Office Expectations/Hours: Fully in-office position; general work schedule is Monday – Friday, 8 hours/day between 8am to 5pm with overtime, as needed. How We Work Whitley Penn has become one of the most distinguished and fastest growing public accounting firms by providing exceptional service that reaches far beyond traditional accounting. We believe in working in collaborative teams with an emphasis on an open-door policy and encouraging entrepreneurial thinking. We learn, innovate, and succeed by sharing knowledge, embracing diversity, and working together. We are all part of the same family and each person matters. We are more than just a job.

Requirements

Bachelor's degree preferred.
5-7 years of experience, preferably with a professional services firm.
Strong organizational and time management skills; ability to manage multiple priorities and projects simultaneously.
Intermediate to advanced Microsoft Office skills.
Ability to analyze problems and recommend solutions.
Excellent communication skills, both orally and in writing; actively listens and clearly communicates ideas and information.
Ability to lead and work respectfully and productively with diverse individuals in a variety of roles

Responsibilities

Lead office administration including maintenance of facilities and equipment, reception and support staff administration, coordination of office events and functions, breakroom refreshment stocking and general support for firm leadership.
Manage facility administration including building and parking access credentials.
Assist with staff transitions including onboarding and offboarding activities.
Coordinate on-site arrangements for any office relocations or remodeling.
Contribute actively to changes in policies, processes or procedures, using what you have experienced and learned to ensure improvement
Monitor team and internal staff relationships; remove barriers and help resolve conflicts to ensure seamless, high-quality outcomes
Serve internal clients in a consultative role with an emphasis on exceptional client service
Supervise, provide on-the-job training and review work of others
Participate in firm's performance management process by giving specific, actionable and timely feedback to team members and completing performance evaluations, providing direction and coaching to team members
Participate in firm training throughout the year
Participate in the firm’s annual performance management and goal setting process
Provide administrative support to the tax professionals as needed.