PT Office Manager

Copper•Berkeley, CA

13d•$35 - $40•Onsite

About The Position

We are seeking a highly organized and proactive Part-Time Office Manager to serve as the operational “glue” of our workplace, ensuring daily business functions run seamlessly and efficiently. In this pivotal role, you will wear many hats—from overseeing vendor relations and supply procurement to managing and coordinating internal team events. You will be the primary point of contact for office needs and contribute to a positive office culture by creating a professional and welcoming environment for both employees and guests. The ideal candidate is a natural problem-solver with a "no task too small" attitude who can balance high-level logistics with the fine details of office administration. We value diversity and are committed to building a team that reflects a wide range of backgrounds, experiences, abilities, and perspectives. We’re especially focused on fostering an inclusive workplace where everyone can contribute to our shared mission. This is a part-time position expected to be in-office 5 days per week, ideally 3 hrs/day. The duration of the position is 3 months, subject to employment at will and with possibility of extension.

Requirements

This candidate brings a practical "toolkit" developed through experience of managing the complexities of a professional workspace.
They offer a refined ability to anticipate operational bottlenecks before they disrupt the team and have a proven track record of maintaining high standards under pressure.
With professional experience rooted in service-driven or operationally demanding roles, they possess the technical grit to resolve facility issues independently and the professional polish to serve as the primary point of contact for clients and leadership.
Above all, they provide the team with a reliable operational foundation, ensuring that both the physical environment and the internal office systems are managed with precision and accountability.

Responsibilities

Coordinating with facilities for repairs, keeping spaces organized and tidy, and personally troubleshooting minor office issues.
Owning trash and recycling (taking out bins, putting bins on the curb, ensuring bins are picked up, paying bills).
Serving as the primary contact for the cleaning services, utilities, and other related services.
Proactively sourcing and stocking office supplies, kitchen provisions, and snacks.
Lead the charge on planning and executing Team lunch (Set-up, reception, clean-up, break down.)
Managing the flow of information across the company via Slack or email, making sure announcements are engaging and clear.
Providing a helpful, visible presence to answer questions and resolve employee friction points in real-time.
Managing the entry area, greeting guests, clients, and candidates with a high level of hospitality.
Coordinating meetings and managing shared conference rooms calendars.
Handling all incoming/outgoing mail and general office communications.
Facilitating bill payment, reconciling invoices, and tracking office-related costs with a high degree of accuracy.
Negotiating with vendors to ensure the highest quality supplies and services within budget.
Sending out M/NDAs to consultants, job candidates, and partners.
Build strong working relationships with the team as a dependable, solutions-oriented partner.
Be a consistent, approachable resource for employees, answering questions, pointing them to resources, and helping solve day-to-day issues.
Help reinforce Copper’s values and culture through the way you communicate, support decisions, and design processes.
Model calm, thoughtful communication, even when priorities shift.