Office Manager - Venture Backed AI Startup - San Francisco (Onsite)

Burke+Co•San Francisco, CA

4d•Onsite

About The Position

Our client, a fast-growing & venture-backed AI startup that is building innovative solutions at the intersection of science & technology, is seeking an Office Manager/Administrative Assistant to join their team. As the company continues to scale, this person will play a critical role in supporting day-to-day operations, team experience, and workplace efficiency. This is a great opportunity for someone who thrives in high-growth tech environments and enjoys building structure, solving problems proactively, and helping top-tier teams operate at their best!

Requirements

3+ years of experience in Office Management/Coordination, Workplace Operations, Administrative Assistance, or similar operational support roles
Prior tech startup experience required
Exceptionally organized, proactive, and detail-oriented with a strong sense of ownership
Comfortable balancing hands-on execution with executive-level support responsibilities
Strong problem-solving skills and the ability to navigate ambiguity independently
Excellent communication skills with a warm, collaborative, and service-oriented approach
Experience with Google Workspace, Slack, Notion, and other modern workplace tools
Adaptable, positive, low-ego, and team-oriented mindset
Excited to contribute within an early-stage environment and engage with the company’s mission and product

Nice To Haves

Awesome opportunity to make a meaningful impact within a rapidly growing company where operations, culture, and employee experience are deeply valued
Room to take on more & build out the office operations function

Responsibilities

Own daily office operations and maintain a welcoming, organized, and efficient workplace environment
Manage relationships with office vendors, building management, and external service providers
Oversee office supplies, purchasing, receiving, inventory management, and equipment coordination
Coordinate office maintenance, workspace planning, and continuous workplace improvements
Serve as a go-to resource for internal office support needs and proactively identify operational gaps before they escalate
Coordinate travel arrangements, including flights, accommodations, itineraries, and scheduling logistics
Assist with expense tracking, invoice management, and administrative workflows using Ramp and related systems
Prepare materials for meetings and operational initiatives
Track action items and help drive follow-through on key operational priorities
Plan team events, company outings, and employee engagement initiatives
Support onboarding logistics for new hires, including equipment setup, workspace coordination, and access management
Help cultivate a collaborative, inclusive, and positive company culture
Contribute to ad hoc projects across recruiting coordination, procurement, IT support, and general operations
Maintain and improve internal documentation, operational guides, and company resources
Partner closely with leadership and operations teams to support scaling initiatives across the organization