Do you love croissants, baguettes, coffee, and good company?-posted 2 days ago
$75,000 - $85,000/Yr
Full-time • Manager
Onsite • Germantown, MD

We’re looking for a detail-oriented, organized, and proactive Office Manager with accounting experience to join our Germantown Administrative team. In this key role, you’ll work closely with senior management and our accounting firm to oversee essential finance, administrative, and office operations. You’ll also supervise a small administrative team, including one Accounting Assistant and one HR Assistant. Our Germantown commissary serves as the heart of our production and operations, bringing together our baking, logistics, and administrative teams under one roof. This is a start-up–style environment —fast-paced, hands-on, and constantly evolving as we continue to grow. You’ll need to be comfortable with change and adaptable to a dynamic workplace where your responsibilities may evolve over time. The environment is functional rather than glamorous —but it’s also collaborative, energetic, and full of opportunity for someone who thrives in growth-mode settings.

  • Receive, record, and process supplier invoices and payments
  • Prepare and send invoices to key accounts, and follow up on overdue payments
  • Perform regular bank reconciliations and monitor cash flow
  • Track and record inventory movements
  • Manage sales and use tax filings
  • Supervise payroll preparation and processing
  • Prepare financial dashboards and periodic reports
  • Supervise HR Assistant in recruitment support and employee administration (onboarding, payroll, vacation tracking, etc.)
  • Coordinate office communications, including phone and email inquiries and visitor reception
  • Manage incoming and outgoing mail and maintain organized company records
  • Support daily office logistics and administrative tasks as needed
  • Partner with leadership to streamline office processes and improve efficiency
  • 5+ years of experience in administrative role
  • 5+ years with office and accounting software (QuickBooks, Excel, etc.)
  • Strong organizational skills and attention to detail
  • Excellent communication and problem-solving abilities
  • Fluent in English
  • Adaptability and a proactive mindset suited to a fast-changing, hands-on small business environment
  • Experience supervising a small team a plus
  • Knowledge of U.S. accounting practices preferred
  • French is a plus
  • Competitive salary based on experience: Fixed salary $75,000 - $85,000 annually + performance based bonus
  • Health Insurance after 90 days
  • Paid Vacation
  • Free Lunch
  • 401(k) and 401(k) match
  • 40% Employee discount
  • Anniversary Gift Card
  • Exciting growth opportunities
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