Office & Admin Special Senior - Office Manager

Minnesota State Colleges and Universities • Saint Paul, MN

7d • $22 - $32 • Hybrid

About The Position

Metro State University, Minnesota’s public, urban university, and four-time recipient of the Insight Into Diversity Higher Education Excellence in Diversity (HEED) Award is seeking to hire an Office Manager. This is a full-time position within the Career Center of the Student Success Division. This is the key support position that plans, manages, and implements varied levels of complex projects and programs to ensure the department is meeting stakeholder expectations and maintaining the University’s Career Center operations. This position also provides divisional support at the request of the Vice President for Student Success with administrative and project management responsibilities for the Student Success Team, and the university Student Success Council. Salary Range: $22.23 - $31.68 / hour depending upon experience and qualifications.

Requirements

• Customer service skills sufficient to provide prompt, courteous and accurate information to internal and external customers in person, on the phone, through email and other written correspondence.
• English language skills sufficient to clearly and accurately communicate information and respond verbally and in writing with internal and external constituents.
• Skill in word processing/keyboarding sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets, tables, charts, and graphs in an efficient and timely manner.
• Skill in database management sufficient to input data quickly and accurately, compile reports, analyze discrepancies, store and retrieve data in a variety of reports.
• Skill in accounting sufficient to reconcile invoices, receipts and purchase orders, and monitor and balance budgets and grants to ensure spending is within budget and grant guidelines.
• Demonstrated ability working collaboratively in a culturally diverse environment and experience working with people from diverse backgrounds and education levels.

Nice To Haves

• 2 or more years successfully working in an administrative support role.
• Associate’s degree.
• Experience and or ability to hire, train, lead and evaluate the work of student employees.
• Experience working in a college career center and/or an academic advising center.
• Previous experience working with the Minnesota State ISRS software.
• Knowledge of FERPA (Family Educational Rights and Privacy Act).

Responsibilities

• Plans, manages, and implements varied levels of complex projects and programs to ensure the department is meeting stakeholder expectations
• Maintaining the University’s Career Center operations
• Provides divisional support at the request of the Vice President for Student Success with administrative and project management responsibilities for the Student Success Team, and the university Student Success Council.

Benefits

• Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.
• We promote the health and well-being of our employees and take work/life balance seriously.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree