Office Manager

Alternative Family Services • Sacramento, CA

2d • $24 - $29 • Onsite

About The Position

Office Manager – Sacramento Alternative Family Services is looking for a dynamic Office Manager to join our Sacramento team. As Office Manager, you will be a key member of in-office operations, providing excellent customer service. Utilizing your strong administrative and organizational skills, you will help to ensure effective administrative systems, compliance and safety. If you are ready to join a team whose mission is to support vulnerable children and youth in the community, then your opportunity is here! This is a full-time on-site position with a schedule of 9:00am - 5:00pm, Monday-Friday. About Alternative Family Services Alternative Family Services is a Foster Family, Adoption and Mental Health Agency that has been serving abused and neglected children in our community since 1973. Our mission is to support vulnerable children and families in need of stability, safety, and well-being in communities. We provide a wide range of foster, adoption, mental health and transition-aged youth services in English and Spanish. We have eight locations throughout the Bay Area and 200 employees. We celebrate diversity, equal opportunity, and excellence. AFS offers an excellent benefits package.

Requirements

• A bachelor’s degree and 1 year clerical experience; OR An associate degree in a social science related field and 2 years clerical experience; OR At least 2 years of office management experience or 3 years clerical experience
• Advanced user of Microsoft Word, Outlook, Excel, and database skills
• Strong customer service skills with attention to detail
• Obtain and maintain fingerprint and government background clearances
• Able to read and write fluently in English
• Bilingual (English/Spanish) is a plus Able to meet the specific linguistic needs to the target population
• California driver’s license and auto insurance showing as an insured driver on the policy
• CPR/First Aid certification
• Work with minimal direct supervision and able to manage time and prioritize workload
• Able to maintain a professional demeanor in a stressful environment
• Able to interact with and communicate pertinent information, verbally and in writing, to co-workers, foster parents, biological parents, clients, and vendors as part of a cooperative team
• Able to travel to AFS offices for trainings and meetings as needed
• Possess a high level of integrity, honesty and strong work ethic
• Possess and agree to continue to work on cultural competency as it relates to the diverse client and resource parent population served
• This position may require the employee to travel between AFS offices, and potentially transport youth clients to various appointments throughout the Bay Area. Thus, position requires employee to possess a valid CA driver’s license and valid automobile insurance with their name on the verification card as an insured driver on the policy at all times, and access to a vehicle in safe working order.

Nice To Haves

• Bilingual (English/Spanish) is a plus Able to meet the specific linguistic needs to the target population

Responsibilities

• Welcome and assist clients, families, staff, vendors and visitors to the office
• Answer and direct incoming phone calls
• Create effective site administrative systems in collaboration with the Program Director to support functioning of existing programs and new programs
• Maintain site regulatory paperwork, business licenses
• Manage the physical office location for orderliness and cleanness
• Maintain a safe and organized office environment, filing and storage system
• Maintain tracking spreadsheets, logs and audit systems
• File/documentation maintenance: establish foster child and resource parent files, electronically and hard copies
• Maintain resource parent and foster child paperwork and packets
• Work collaboratively with staff, ensuring reports and documentation are processed and filed appropriately and timely
• Data entry: enter client and resource parent data into computer, using various databases
• Organize trainings and events
• Maintain meeting minutes and coordinate meetings
• Travel to AFS offices for trainings and meetings as needed
• Order office and kitchen supplies – keeping ample stock at all times
• Ensure compliance with HIPAA privacy practices
• Function as the Safety Officer for the office
• Support Program Director with reports as needed
• Supervise staff as needed when assigned by Program Director
• As needed transport clients using personal vehicle that is maintained in safe working order into a variety of community settings
• Maintain petty cash according to AFS accounting guidelines
• Adhere to AFS attendance and punctuality policy
• Assume other duties as assigned by Supervisor

Benefits

• IRS standard mileage reimbursement
• Benefits package which includes:
• Medical
• Dental
• Vision
• Chiropractic & Acupuncture
• Flex-spending options
• Life and disability insurance
• 403(b) option
• Over 8 weeks time off annually! (11 vacation days the first year – accruals starting on your 1st day and progress up to 20 days a year! 12 paid holidays including your birthday off & 12 sick days annually!)
• AFS makes substantial monthly contributions on your behalf to keep out of pocket premiums at an all time low!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level