Office Manager

Catholic Charities • Springfield, IL

16d • Onsite

About The Position

General management of the office. Primary responsibilities will be organization of the office, helping with our various community services programs, and assisting the Area Director with a variety of functions. This position is for 22.5 hours per week - Monday, Wednesday, and Friday 8:30-4:30 with some flexibility.

Requirements

• Judeo-Christian concern for and ethical understanding of client needs.
• Experience in general office procedures.
• Excellent office, clerical, and computer skills necessary.
• Initiative, maturity, and flexibility.
• Ability to accept direction and instructions and work cooperatively with a wide segment of people.
• Must have excellent organizational, written, and verbal skills.

Responsibilities

• Perform clerical functions in the Front Office and for the Area Director.
• Maintain strict confidentiality regarding office functions, employee relations, client activity, etc.
• Assist with establishing and maintaining office standards and regulations about employees and clients.
• Assist in fundraising activities as required.
• Perform necessary computer work and data entry. Establish new databases as needed.
• Establish new case files and maintain closed files. Regularly review all files for compliance. Copy all original materials for DCFS.
• Assist with filing paperwork for our Intact Family Services Program
• Assist in helping clients obtain State issued photo identification, birth certificates as well as Social Security cards. Also assisting with various functions in our Crisis Assistance office.
• Assist with the planning and execution of the Thanksgiving and Christmas Food Giveaway and Christmas Toy Store.
• Assist in recruitment and management of volunteers and provide support to community service programs including the St. John’s Breadline.
• Help develop and maintain good relations with United Way, various key constituent groups, and other service providers in the community.
• Assist area Director with other duties as assigned.

Benefits

• Catholic Charities provides a competitive salary and an outstanding benefits package including generous paid time off benefits and retirement options.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees