Office Manager

Limbach Holdings•Warrington, PA

52d•$77,000 - $85,000•Onsite

About The Position

As Office Manager, you are responsible for the general administrative functions of the branch, such as any events or activities in the office and Branch Leadership Team, Shared Services, PCM, and IT support. This role is counted on to maintain a pleasant work environment, ensure high levels of organizational effectiveness, communication, key record keeping, and coordination among departments.

Requirements

High school diploma or equivalent.
5+ years of related experience.
Computer proficiency in Google and Microsoft Suites.
Affinity for multi-tasking, being attentive to detail, and managing competing priorities.
Strong time management, organizational, and interpersonal skills.
Demonstrated ability to communicate effectively with all levels of an organization.
Ability to handle a wide range of administrative/executive support-related tasks with limited supervision.
Must have a valid driver's license.
Must have a driving record compliant with the Company's policies and MVR requirements, and consent to ongoing driving record monitoring by the Company.
Ability to travel up to 10% of the time.

Nice To Haves

Previous experience in the construction industry.
Bilingual in English/Spanish.

Responsibilities

Partners with IT/tech support to configure laptops, tablets, phones, and associated hardware equipment for new employees, serves as the local point of contact for any IT-related questions or issues and arranges for the maintenance of office equipment when necessary.
Coordinates travel arrangements, itineraries, and accommodations for company personnel as needed.
Reconciles credit card accounts, receives and audits expense reports, deposits checks and administers petty cash in accordance with the written policies and procedures of the Company.
Assumes responsibility for office supplies inventory and purchasing, tracking and analyzing office spend for cost-saving opportunities.
Works closely with designated facility services to ensure the office is run efficiently and the premises remain clean, escalating issues when/if they arise.
Assists branch management with employee morale-building ideas and implementation.
Identifies opportunities for process and office management improvements, and designs and implements new processes.
Responsible for the scheduling and coordination of on-site and off-site activities, such as team events, town halls, training, and external events.
Maintains the local branch intranet page, making updates when necessary.
Supports new hire process by arranging new hire office space, ordering associated company merch, facilitating first-week headshots, and sharing our new hire resume template for customer proposals.
Maintains the branch's internal resume-library and coordinates all personnel updates once a year.
Provides support for Account Teams by preparing reports and completing branch pre-qualifications.
Tracks both exempt and non-exempt employee vacation hours in accordance with Company policies and procedures.
Leads the process of gathering stories and information and creating/sharing content for internal communications for the branch and supports the Branch Manager on internal presentations (i.e., branch newsletter, local town hall presentations, planning presentations, etc.).
Facilitates and coordinates EMBRACE opportunities for the local team to get involved in the community, alongside identifying opportunities with the HR Business Partner and Regional Marketing Leader.

Benefits

Base salary range of $77K - $85K
Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match.
HSA, FSA, and life insurance offerings.
Maximize your professional development with our award-winning Learning & Engagement team.
Engage in our “We Care” culture through our ERGs, brought to you by EMBRACE.
Career pathing flexibility and mobility.

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