Office Manager

Charles Taylor•Lakewood, CO

2d•Onsite

About The Position

We are currently seeking an Office Manager to join our team of talented professionals in our Lakewood, CO location. This role performs a broad range of administrative functions, general office management duties, and supports the team with various tasks. The Office Manager will also be responsible for coordinating staff events and managing equipment and building maintenance.

Requirements

High school diploma or equivalency and five-ten years of administrative assistance experience or a combination of post high school education and experience equal to ten years
Ability to communicate effectively verbally and in writing
Ability to establish and maintain effective working relationships, and to work together as a team
Document management and control experience
Ability to perform basic mathematical calculations
Ability to maintain a filing system and accurate records
Ability to perform assigned responsibilities with minimal supervision
Ability to prioritize, organize and perform multiple work assignments simultaneously.
Time Management Skills
Decision Making Skills
Knowledge of basic computer operational functions
Knowledge of office practices, professionalism and etiquette
Intermediate to advanced skill in utilizing Microsoft Office (Word, Excel, Teams and Outlook)
Skill in preparing clear and concise procedures, correspondences, and other written materials

Nice To Haves

Experience as executive assistant is preferred
Experience as administrative assistant in construction, insurance, or expert consultation industries

Responsibilities

Performs broad range of administrative functions, including but not limited to: Answers calls on multi-line telephone system
Administrative support in processing, or leading the preparation of: Service Agreements, Project Binders, Reference Binders, Laminated Photo Cards
Maintain Tracking Spreadsheets
Support of Others on the Team when needed (photos, file downloads, etc.)
Basic Accounting duties such as distribution of checks, filing, purchases, filing and credit card reconciliation.
General office management duties such as: Maintaining inventory
Schedule building maintenance
Meeting preparation and scheduling
Ordering lunch when needed for meetings or office events
Maintains calendars for conference rooms
Reviews, sorts and distributes mail and other correspondence
Coordinates the shipping of mail and packages
Orders and maintains office supply, grocery, and forms inventory
Equipment Management
Fleet Vehicle Management
Building Maintenance & Repair Scheduling
Coordinates staff events such as cookouts, offsite outings, and other company events
Performs other duties and/or responsibilities as assigned