Office Manager
About The Position
The Office Manager will be responsible for providing administrative support for our office. This position requires technical proficiency, strong social skills, adaptability, confidentiality, and attention to detail. The job involves the following essential functions: Ensure that Subcontracts, invoices, reports and all the other project required documents are being uploaded and maintained on Cmic Review and process invoices for payment, supporting the accounting team Coordinate Accounts Payable as needed Support the day-to-day operations within the Fort Lauderdale office/region Help plan and coordinate regional events Welcomes guests and customers by greeting them in person or on the telephone; answering or directing inquiries, managing conference room schedules, distributing mail, and assisting with all daily needs for the office Manage all office supplies and equipment Travel coordination for regional leaders, employees and guests Coordinate schedules, lunches and meetings Process expenses using corporate expense management tool Chrome River Partner with HR to accommodate interviews and onboarding new hires
Requirements
- High school graduate or GED
- 5+ years administrative experience
- Forward thinking, trustworthy, reliable, responsible, intuitive, energetic, and focused on service
- Highly organized, detail-oriented, and self-motivated team player with the ability to prioritize workload
- Effective verbal and written communicator
- Proficient in Microsoft Outlook, Word, and Excel
- Must maintain confidentiality
- Frequently required to sit, stand, and move about the office; frequently operates a computer and other office productivity equipment; frequently lift and move up to ten pounds and occasionally lift and move up to fifty pounds; constantly communicates with project and operations teams, Beck employees, and external vendors; ability to adhere to timely and consistent attendance.
Nice To Haves
- Associates Degree preferred
- Background in accounting systems a plus
Responsibilities
- Ensure that Subcontracts, invoices, reports and all the other project required documents are being uploaded and maintained on Cmic
- Review and process invoices for payment, supporting the accounting team
- Coordinate Accounts Payable as needed
- Support the day-to-day operations within the Fort Lauderdale office/region
- Help plan and coordinate regional events
- Welcome guests and customers by greeting them in person or on the telephone; answering or directing inquiries, managing conference room schedules, distributing mail, and assisting with all daily needs for the office
- Manage all office supplies and equipment
- Travel coordination for regional leaders, employees and guests
- Coordinate schedules, lunches and meetings
- Process expenses using corporate expense management tool Chrome River
- Partner with HR to accommodate interviews and onboarding new hires
Benefits
- Robust coverage for medical, dental, vision, life & disability benefits
- 401k match
- Free SmartDollar program for financial wellness
- Free dedicated financial coach
- Personal health & fitness program for tracking activities & earning rewards
- Paid family leave
- Health discounts on medical premiums
- Free comprehensive health screenings
- Free health coach program for weight-loss & hypertension management
- Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood)
- Free Life Coach
- Pet insurance discount
- Organized projects and events to support our communities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
