Office Manager | Part-Time | Macon Centreplex

Oak View Group•Macon, GA

3d•Onsite

About The Position

The Office Manager is responsible for overseeing the administrative, accounting, and compliance functions of the venue while providing operational support to the General Manager and Hospitality leadership team. The Office Manager is expected to maintain accurate financial records, ensure compliance with company policies and contractual obligations, manage subcontractor and vendor documentation, and oversee key administrative processes that support the day-to-day operations of a fast-paced, multi-department hospitality venue. This role may also include some basic human resources and other general clerical duties as assigned.

Requirements

1 year of experience in office management, accounting, finance, or business administration.
Understanding of accounting principles, payroll administration, and financial reporting.
Proficiency in Microsoft Office Suite, especially Excel.
Experience preparing accurate spreadsheets and reports.
Ability to maintain confidentiality and exercise sound judgment.
Consistent and reliable attention to detail, accuracy, and validity.
Ability to multi-task in a fast-paced, changing environment.
Must work well under pressure of deadlines.
Ability to successfully interact and collaborate with all team members professionally and supportively.

Nice To Haves

Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
Experience in hospitality, food and beverage, entertainment venues, or event operations strongly preferred.
Experience managing contracts, vendor agreements, and compliance documentation preferred.

Responsibilities

Reconcile bank deposits, cash receipts, and sales reports with point-of-sale and event reporting systems.
Prepare weekly and monthly financial reporting packages for Corporate Finance.
Assist with month-end and year-end closing activities, journal entries, and account reconciliations.
Generate financial reports including Profit & Loss statements, event recaps, catering activity summaries, labor reports, and revenue analyses.
Maintain compliance with internal accounting controls and audit requirements.
Maintain all subcontractor, vendor, and service provider agreements for the venue.
Coordinate the collection and tracking of required vendor documentation, including Certificates of Insurance (COIs), W-9s, business licenses, permits, and executed contracts.
Develop and maintain organized filing systems for financial, operational, HR, and legal records.
Ensure proper document retention and compliance with company recordkeeping policies.
Maintain business licenses, permits, certifications, and regulatory documentation required for venue operations.
Track training records and compliance certifications for employees and departments.
Maintain payroll records and supporting documentation.
Generate payroll reports by department, event, and labor category.
Serve as the venue liaison for payroll inquiries and coordinate with Corporate Payroll as needed.
Other duties as assigned.