Office Manager (Hourly)

The Jewish Board•New York, NY

3d•$43,680•Hybrid

About The Position

Youth Assertive Community Treatment (ACT) services are focused on improving or ameliorating the significant functional impairments and sever symptomatology experienced by youth due to mental illness or serious emotional disturbance. Clinical and rehabilitative interventions are also focused on enhancing family functioning to foster health/wellbeing, stability and re-integration for youth who are returning home after residential treatment or in-patient hospitalization. The Youth ACT Team is a multi-disciplinary team and works together to provide family-driven, youth-guided and developmentally appropriate services to comprehensively address the needs of youth within the family, school, medical, behavioral, psychosocial and community domains. Jewish Board Youth ACT is an evidence-based practice that will provide an integrated set of evidence-based treatment, rehabilitation, case management, and support services delivered by a mobile, multi-disciplinary mental health treatment team.

Requirements

High School Diploma plus 6-years of relevant work experience OR Bachelor's degree plus 3-years of relevant work experience
Previous experience with medical billing and electronic case record keeping
Strong computer skills (word, excel, databases, etc)
Strong managerial skills
Aptitude with numbers
Working knowledge of Microsoft Office
Ability to learn electronic health records and other software as required
Able to read/input data and documents, including spreadsheets, reports and Electronic Health Records in printed form and on computer screens
Able to input data into the Electronic Health Record
Limited applications of manual dexterity and hand-eye coordination
Strong attention to detail and record keeping
Team player who functions well in a multi-disciplinary team environment
Reliability and discretion
Adaptability
Communication, negotiation and relationship-building skills
Organizational skills
Time Management
Problem solving skills
Initiative

Responsibilities

Managing medical records
Operating and coordinating the management information system
Maintaining accounting and budget records for recipient and program expenditures
Performing reception activities (e.g., triaging calls and coordinating communication between the program and recipients)
Handling all sensitive and/or confidential material
Attending all daily meetings with the Youth ACT team and being prepared to report on-call activity of clients
Triaging calls and coordinating communication between participants and clinical staff
Responsible for the Monthly Medicaid Billing
Handling routine correspondence
Assisting with the organization and filing of Petty Cash Funds, Metro Cards, P-Card Receipts and Vendor Invoices
Ordering and distributing supplies for the program
Opening, sorting, and distributing mail
Taking minutes at all Youth ACT meetings and preparing them for review, edit, and approval by Youth ACT Director/Team Leader before distribution to staff
Overseeing fee processing and working closely with fiscal, purchasing, and facilities to ensure that agency's practice is being adhered to
Conducting periodic audits of all data entry performed to ensure accuracy and also to determine that staff understands all procedures associated with such processes
Providing secretarial support to the Director/Team Leader and other management staff members, especially in confidential matters
Monitoring, distributing and replenishing the petty cash for the division
Submitting all status forms/PAFs and pay documents for the division in a timely manner
Becoming acquainted with appropriate Jewish Board, Youth ACT, OMH and other regulations and ensuring that such requirements are met
Overseeing archiving and storage of clinical case records and billing documentation
Assisting in preparing for audits and in mailing out requests for information, as directed
Performing any of the tasks normally associated with that of a clerical position