Office Manager

Human Services Consultants•Phoenix, AZ

10d•$65,000 - $72,000

About The Position

We’re seeking a detail‑oriented, mission‑driven Office Manager to steward day‑to‑day financial operations, maintain accurate records, and partner with leadership and an external accounting firm to ensure timely, reliable monthly reporting. This role consolidates bookkeeping, payroll coordination, compliance, and administrative functions to support our organization’s mission and values.

Requirements

Proven bookkeeping/accounting experience.
Proficiency with QuickBooks Online or similar software.
Proficiency with Microsoft Excel related to finance
Strong attention to detail and organizational skills; ability to manage multiple priorities independently.
Clear and collaborative communication skills.

Nice To Haves

3+ years bookkeeping, accounting, or nonprofit financial management.
Associate or bachelor’s degree in accounting, finance, or related field.
Familiarity with foster care and/or non-profit environments.

Responsibilities

Maintain accurate, timely financial records in accordance with GAAP.
Record day‑to-day transactions (A/P, A/R, grants, payroll entries).
Reconcile bank accounts, credit cards, and other accounts; prepare journal entries.
Prepare or support monthly reporting (P&L, balance sheet, cash flow) and monthly close.
Prepare documentation for audits, contract reporting, and board/leadership review.
Issue checks and make online payments.
Maintain organized and confidential financial records.
Oversee biweekly payroll and maintain payroll records.
Ensure compliance with federal, state, and financial regulations.
Manage insurance policies (liability, property, workers’ comp, etc.), including renewals, claims, and documentation.
Support budgeting, forecasting, and expense tracking aligned with mission and resources.
Model and uphold the organization’s mission and values through ethical financial stewardship
Support office with office supplies, vendor management, arranging for maintenance as needed