Office Manager

True Anomaly•Long Beach, CA

10h•Onsite

About The Position

A new space race has begun. True Anomaly seeks those with the talent and ambition to build innovative technology that solves the next generation of engineering, manufacturing, and operational challenges for space security and sustainability. Our mission is the peaceful use of space, which is essential for continued prosperity on Earth—from communications and finance to navigation and logistics. True Anomaly builds innovative technology at the intersection of spacecraft, software, and AI to enhance the capabilities of the U.S., its allies, and commercial partners. We safeguard global security by ensuring space access and sustainability for all. Our values include creating asymmetric advantages with creativity and ingenuity, challenging assumptions to deliver ambitious results, and recognizing that our team is our competitive advantage and we are better together. The Office Manager serves as the operational backbone of their True Anomaly site, keeping the office running smoothly, managing vendor relationships, and ensuring employees have everything they need to do their best work. This is a senior individual contributor role requiring strong judgment, vendor management experience, and the ability to operate independently while staying tightly coordinated with Facilities leadership.

Requirements

5+ years of experience in office management, facilities coordination, or a related operations role
Proven vendor management experience including contract oversight and vendor accountability
Strong organizational skills with high attention to detail and follow-through
Comfortable operating independently and making sound judgment calls without constant escalation
Clear, professional communicator with employees and senior leadership alike
Ability to travel occasionally between True Anomaly sites (up to 10%)
You have a passion for workflows, efficiency, and consistency, paired with a meticulous attention to detail and the ability to manage multiple complex projects simultaneously
You have a proactive problem-solving mindset, anticipating challenges and addressing potential risks before they escalate
You have proven experience in building cross-functional partnerships and influencing stakeholders at all levels of the organization to drive alignment and results
You have excellent communication skills; spoken and written
You are comfortable with ambiguity and change in a fast-paced environment
You have demonstrated ability to influence and build relationships at all levels of the organization
Must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State

Responsibilities

Own day-to-day office operations at your site — the space is clean, stocked, organized, and functional at all times
Manage office ordering and inventory including, supplies, snacks, beverages, equipment, and general office goods
Oversee desk assignments, seating logistics, and workspace organization, in partnership with people team
Support hybrid and remote workplace logistics as needed
Anticipate operational needs and solve problems before they surface to employees or leadership
Own and manage vendor relationships for your site: cleaning services, food and beverage, maintenance, equipment, and other office service providers
Negotiate and manage vendor contracts and service agreements in partnership with Facilities leadership
Hold vendors accountable to service standards and escalate when needed
Identify opportunities to improve vendor performance or reduce costs
Serve as the on-site operational liaison for facilities — safety, cleanliness, repairs, and space efficiency
Coordinate office moves, reconfigurations, and space updates including furniture and interior changes
Partner with the Facilities team on space planning and site-level projects
Manage and track facilities-related issues and escalations through to resolution
Manage desk inventory, ordering, and assignment including new hire desk setup and readiness
Serve as the on-site contact for visiting employees and guests
Partner with the People team on space and desk logistics to support day-one readiness
Partner with IT, Facilities, and People teams to keep site operations aligned with broader organizational needs
Partner with People team to help execute employee events, on/offsites, wellness initiatives, etc.
Communicate office updates, operational changes, and logistics clearly to employees and leadership
Serve as a backup to the executive operations team when needed