Office Manager

University of Texas at Austin

14d • Onsite

About The Position

The Division of Student Affairs is the hub of student life and well-being at The University of Texas at Austin. The team inspires all students to live the Longhorn life through its uniquely designed programs, spaces and resources. They serve every student through physical health, mental health and well-being services; recreational sports; university student union facilities; family orientation and the University’s official parent association. The Division supports 1,000+ student organizations; student governance organizations; student outreach, veteran, legal, and disability and access services. The team also provides student employment; leadership, first generation and volunteer programs. Serving under the Division of Student Affairs, the University Unions’ mission is to enhance the student experience and enrich campus life by providing cultural, educational, social and recreational programs as well as related goods and services to the campus community. What sets you apart when you join University Unions? As a Longhorn, you’ll be working for a globally recognized university. Your work will make a difference in the lives of faculty, staff, and of course, our students! During your time on campus, you will contribute to programs, organizations, and activities that help our students develop a sense of community and provide valuable leadership and career readiness skills that they will carry with them throughout their professional and personal lives. This position provides administrative, budget, event, and other support as needed to the Student Programs Office within the University Unions.

Requirements

• High school diploma or GED.
• Five years’ experience in an administrative or clerical role that includes: making complex office decisions, preparing agendas, coordinating meetings, and handling incoming correspondence.

Nice To Haves

• Bachelor’s degree.
• Education may be substituted for each year of required experience education.

Responsibilities

• Provide clerical support to the Director and department personnel, including but not limited to office reception coverage, scheduling appointments, maintaining the Director’s calendar, drafting and finalizing correspondence, coordinating travel arrangements, managing prizes and awards, and collaborating with department personnel to arrange event logistics.
• Serve as the first point of contact for students, campus partners, and other stakeholders interacting with the Student Programs Office.
• Assist in supervising departmental student employees to ensure proper office reception coverage and project management.
• Provide logistical support to University Unions and Campus Events and Entertainment students daily.
• Maintain and submit all internal departmental receipts and budget documents; process bills/invoices and reconcile monthly statements.
• Prepare purchase orders, contracts, service agreements, and other business documents for processing.
• Coordinate all departmental purchases and maintain office and event supply inventory.
• Manage all room reservations for events and meetings hosted by the Student Programs Office.
• Manage student organization office and locker rentals in the Texas Union.
• Review and edit all departmental advertising on University Unions websites, HornsLink, and other digital platforms.
• Manage equipment, key, and procurement card check-outs.
• Route maintenance and service requests.
• Process all incoming and outgoing mail and package deliveries for the office.
• Perform other functions and projects as assigned.

Benefits

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance options.
• Generous paid vacation, sick time, and holidays.
• Teachers Retirement System of Texas, a defined benefit retirement plan.
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b).
• Flexible spending account options for medical and childcare expenses.
• Robust free training access through LinkedIn Learning plus professional conference opportunities.
• Staff tuition assistance once eligible.
• Expansive employee discount program including athletic tickets.
• Free access to UT Austin's libraries and museums.
• Free rides on all UT Shuttle and Austin CapMetro buses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED