Office Manager

American Phoenix Inc•Topeka, KS

36m

About The Position

American Phoenix Pre-Weighed Chemical Packaging division operates from four strategic locations: Topeka, Kansas; Lawton, Oklahoma; Fayetteville, North Carolina: and Danville, Virginia. Initiated in 2004, American Phoenix designed, built and maintains it proprietary chemical weighing and packaging equipment. Pre-weigh services are utilized by large manufacturing companies requiring precisely weighed chemicals for use in rubber mixing. We provide both product reliability and economic value to a critical component of rubber mixing, that makes your process more efficient. OFFICE MANAGER DUTIES: Recruits, interviews, and selects employees to fill vacant positions and assists Human Resources with onboarding applicants Plans and conducts new employee orientation to foster positive attitude toward company goals/procedures. Assists HR with employee insurance coverage, pension plan, and personnel transactions such as hires, promotions, transfers, performance reviews, and terminations. Prepares employee separation notices and related documentation. Keeps records of hired employee characteristics for governmental reporting purposes including employment verification. Complies with company policies and promotes teamwork. Manages payroll and timekeeping to send to Human Resources. Maintains personnel records including confidential medical records and vacation requests. Able to assist in the Liaison with Worker Compensation Carrier and responsible for reporting accidents and injuries. Assist with safety meetings and maintaining safety records. Issue safety violations, attendance write ups, and disciplinary actions. Understands, promotes, and utilizes risk, opportunity management theories/processes relevant to human resources. Control ISO Documentation/Maintain & Control ISO changes and training log Establish, implement and maintain the processes needed to meet ISO standards. Monitor, measure, analyze and evaluate Internal performance. Assist with audit CARs, and related document changes. Conduct scheduled internal audits. Report and suggest continuous improvement activities and system discrepancies. Determine risks and opportunities for improvement. Order office supplies and keep inventory of supplies. Maintain/Control SDS binders. Performs various other tasks as assigned by Plant Manager. This job describes the general nature and level of work performed by employees assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. Employees may be required to perform other job-related duties as requested by management. All requirements are subject to change over time and to possible modification to reasonably accommodate individuals with a disability.

Requirements

Must complete a drug test as well as a background check
Must have skills working with Microsoft Excel, Word, and PowerPoint
Understanding of confidentiality
Good verbal communication skills

Nice To Haves

ISO 9001:2015 experience (preferred)
Fast-paced recruiting experience 3 years (preferred)
Administrative assistant or Office Manager experience, 2-3 years (preferred)

Responsibilities

Recruits, interviews, and selects employees to fill vacant positions and assists Human Resources with onboarding applicants
Plans and conducts new employee orientation to foster positive attitude toward company goals/procedures.
Assists HR with employee insurance coverage, pension plan, and personnel transactions such as hires, promotions, transfers, performance reviews, and terminations.
Prepares employee separation notices and related documentation.
Keeps records of hired employee characteristics for governmental reporting purposes including employment verification.
Complies with company policies and promotes teamwork.
Manages payroll and timekeeping to send to Human Resources.
Maintains personnel records including confidential medical records and vacation requests.
Able to assist in the Liaison with Worker Compensation Carrier and responsible for reporting accidents and injuries.
Assist with safety meetings and maintaining safety records.
Issue safety violations, attendance write ups, and disciplinary actions.
Understands, promotes, and utilizes risk, opportunity management theories/processes relevant to human resources.
Control ISO Documentation/Maintain & Control ISO changes and training log
Establish, implement and maintain the processes needed to meet ISO standards.
Monitor, measure, analyze and evaluate Internal performance.
Assist with audit CARs, and related document changes.
Conduct scheduled internal audits.
Report and suggest continuous improvement activities and system discrepancies.
Determine risks and opportunities for improvement.
Order office supplies and keep inventory of supplies.
Maintain/Control SDS binders.
Performs various other tasks as assigned by Plant Manager.