Office Manager

Baylor University•Waco, TX

12h•Onsite

About The Position

Baylor University is seeking an Office Manager to support the Academy for Teaching and Learning (ATL) through comprehensive administrative, financial, and operational functions. This position integrates office management and budget management functions, ensuring efficient coordination of day-to-day operations, event logistics, and fiscal oversight. The Department Business Manager plays a critical role in supporting the ATL’s mission to foster a flourishing community of learning by managing communications, budgets, staff support, and event coordination in alignment with university policies.

Requirements

An Associate’s degree and three years of relevant work experience are required.
All applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

A Bachelor’s degree and five years of relevant experience are preferred.
A combination of education and experience will be considered in lieu of one another.

Responsibilities

Oversee day-to-day operations of the ATL office, including communication with faculty, staff, and students; managing correspondence, scheduling, and meeting logistics; maintaining the Director’s calendar; coordinating travel arrangements; and ensuring smooth functioning of all administrative systems
Plan, organize, and execute annual, recurring, and periodic ATL events and programs including seminars, workshops, and meetings
Manage reservations, catering, communications, and participant coordination
Prepare and distribute materials for ATL events, newsletters, and publications
Maintain Canvas sites and secures recording waivers for programs
Oversee four budget lines (General Operating, Summer Faculty Institute, University Teaching Development Grant, and Faculty Excellence Fund)
Prepare, track, and reconcile budgets; processing requisitions, purchase orders, and pay vouchers; manages stipends, honoraria, faculty expense reports, and student payroll; and generates reports for University Teaching Development Grant oversight
Update and maintain the ATL website, handle the periodic “Friends of the ATL” email communication, and work with campus partners on a large data tracking dashboard system with university IT
Supervises student employees and graduate assistants, approves timesheets, and coordinates submissions for hiring, payroll, and separations
Assist with procurement, capital requests, and personnel transactions through appropriate systems
Perform all other duties as assigned to support Baylor’s mission
Ability to comply with university policies
Maintain regular and punctual attendance