Office Manager

Recall Masters • Laguna Hills, CA

5d • Onsite

About The Position

We are looking for a dependable, organized, and friendly Part-Time Office Manager to help keep our office running smoothly. This person will be the “go-to” resource for day-to-day office needs, helping support our team, visitors, sales efforts, and general office operations. This is a great role for someone who enjoys variety, takes pride in being organized, and likes helping people get things done.

Requirements

• Prior office administration, office management, receptionist, executive assistant, or operations support experience preferred.
• Strong communication skills.
• Basic computer skills, including Microsoft Office, Google Workspace, or similar tools.
• Ability to lift and move light boxes or shipments as needed.
• Good judgment, discretion, and a positive attitude.

Nice To Haves

• Highly organized and detail-oriented.
• Friendly, professional, and comfortable greeting visitors.
• Reliable, punctual, and proactive.
• Able to manage small projects without needing constant direction.
• Comfortable using email, basic office software, Amazon, shipping tools, and online ordering systems.
• Willing to jump in and help wherever needed.
• Takes pride in keeping an office looking professional and running efficiently.

Responsibilities

• Manage incoming and outgoing mail and packages.
• Greet visitors, guests, vendors, and employees in a warm and professional manner.
• Coordinate shipping of marketing materials, client materials, event materials, and other company items.
• Organize, maintain, and restock sales and marketing materials, including brochures, one-pagers, presentation folders, promotional items, and event supplies.
• Keep the office, conference rooms, kitchen, and common areas neat, stocked, and presentable.
• Monitor and replenish kitchen supplies, snacks, beverages, paper goods, and office supplies.
• Place orders through Amazon and other vendors as needed.
• Assist with preparing materials for sales meetings, conferences, client visits, and internal meetings.
• Help coordinate small office projects, vendor visits, maintenance requests, and supply needs.
• Maintain basic inventory of office, kitchen, shipping, and marketing supplies.
• Provide general administrative support to leadership and team members as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed