Office Manager / Title Clerk

Kayser Ford • Madison, WI

9d • Onsite

About The Position

We are seeking a candidate with strong dealership accounting knowledge and title and registration experience to join our growing team. The ideal candidate is organized, communicates effectively, and is motivated to identify and support continuous process improvements. If you are looking for an opportunity to lead a great team while continuing to use and develop your skills, this role is for you.

Requirements

• Accounting experience is required
• Experience using Microsoft Office suite
• Approachable and friendly attitude is required
• Excellent communication and organizational skills

Nice To Haves

• 5 years of dealership experience desired
• Experience with DealerTrack a plus, but not required
• Vitu experience desired.

Responsibilities

• Manage staff of 10 employees
• Direct, support, and guide employees to peak performance abilities
• Organize and utilize office procedures
• Manage office supplies
• Process weekly and monthly manufacturer payments and post journal entries
• Post all daily floor plan transactions
• Monitor contracts in transit and timely report any concerns to controller
• Process warranty cancellation refunds
• Handle all courtesy delivery transactions
• Prepare and submit monthly State sales tax return
• Calculate finance income and consequently finance commissions
• Process all vehicle sales
• Verify gross profit on all vehicle sales
• Process documents for state registration
• Follow the proper paperwork – verify signatures, etc
• Ensure that tax and title documents are completed correctly
• Prepare title work for sold vehicles and submit to DMV.
• Process all payoffs
• Obtain and manage all dealer titles and MSO’s.
• Follow up on outstanding discrepancies
• Assist controller with Month end/Year end accounting tasks
• Oversee cross training within the department

Benefits

• Health, Dental, and Vision Insurance (1st of month after 60 days)
• Generous PTO
• Paid Holidays
• 401k + Match
• Career growth opportunities
• Catered monthly appreciation lunch
• Holiday bonus to be paid out at end of year

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed