Office Manager / Receptionist

Idera, Inc.•Austin, TX

About The Position

We are seeking a unique individual who will take on the role of Part-time Office Manager at Idera. This person must be a self-starter and be able to act appropriately and professionally, as they will be an extension of the office.

Requirements

High School Diploma and minimum of 2-5 years in diverse office assistant / coordination role. Lesser experience will be considered with advanced degree.
Proficiency in MS Office products: Word, Excel, Power Point, Visio etc.
Excellent customer service, organization skills and attention to detail.
Ability to manage multiple demands, work independently and meet deadlines.
Ability to work well with management and employees of the company
Demonstrated ability to handle confidential information, and ability to maintain professionalism in diverse circumstances.
Dependable
Proven project coordination ability
Self-starter with a great attitude

Responsibilities

Managing of reception, opening up of the office, answering phones, checking office email.
Greeting guests, assisting vendors and interviewees, and facilitating interviews and meetings / video conference calls.
Coordinating office operations including office supply inventory, office refreshments, Company Kitchen operations and ordering in lunch for meetings as requested.
Coordinating office events including birthdays, lunches, company meetings, parties and board meetings.
Resolving any questions or problems that arise in the office, independently taking or coordinating the appropriate action, referring only the most complex issues to higher levels.
Managing the Idera office calendars, conference rooms, visitor wifi passwords, materials and other facility related duties as assigned.
Maintaining company organizational charts and phone lists, among others.
Executing onboarding and offboarding activities including badge access, desk preparation and business cards.
Responsibility for shipping activities as well as mail retrieval and disbursement.
Assist Human Resources and Accounting with projects as requested as part of daily workflow.
Organizing and supporting project and presentation preparation to ensure their accurate completion and timely delivery.
Coordinating and making travel arrangements and itineraries.
Coordinating document management and signatures for any of the following: Sales orders, contracts, credit card statements and other important agreements.
Acting as Fire Marshall along with 2 other designated employees and maintain emergency contact lists.
Acting notary for the office.
Supporting CEO and CFO as needed.