Office Manager Plus

JEDC•Juneau, AK

12d•Onsite

About The Position

Do you thrive in the fast lane of office coordination, event planning, and project support? JEDC is looking for a dynamic Office Manager who can juggle multiple tasks with style, speed, and a smile. From planning to showtime, you’ll be part of a small but mighty team that brings big ideas to life — collaborating with partners like the Downtown Business Association, CBJ, Travel Juneau, and other community organizations to help make Juneau a great place to live, work, and play. What Makes Us Tick: - Helping make Juneau a great capital city - Strengthening key regional industries - Promoting entrepreneurship and small business development - Developing regional workforce talent - Delivering core economic development services. What You’ll Do: Keep it moving: Identify venues, gather quotes, compare vendors, and coordinate logistics that keep every program and event on track. This includes making phone calls, creating spreadsheets, placing orders, and keeping timelines and details moving forward. Make it shine: Prepare meeting spaces, coordinate hospitality, and manage food and beverage, facilities, recycling, and deliveries so every interaction reflects a professional, welcoming environment. Bring it together: Work closely with planners, partners, vendors, and leadership to ensure details align, communication flows, and execution runs smoothly. Answer incoming calls and check voicemails. Get it done: Run errands, print badges and materials, manage leadership calendars, coordinate travel arrangements, prepare expense reimbursements, and build presentation materials, including PowerPoint slides, to support executive and office operations. Keep us in line: Prepare board meeting packets, compile expense reports, and handle filing. Manage permitting, insurance, and gaming requirements to ensure all activities are properly documented and approved. What You Bring: Proven executive assistant skills like making travel arrangements, reserving spaces, and Comfortable with a fast-paced environment and working on multiple projects at the same time. Full proficiency with Microsoft Office Suite and the drive to learn new tools quickly. Ability to work both independently and collaboratively as part of a team. A sharp eye for detail and a flexible mindset when plans change (because they will). Willing and able to load, carry, and transport equipment/supplies. Available afterhours on occasion for special events like the Juneau Maritime Festival and FIRST tournaments. A valid driver’s license, reliable transportation, and a clean motor vehicle record are required. Must be 21 years of age or older to meet minimum state age requirements for certain tasks. What You’ll Love: This role is fast, fun, and full of variety. You’ll be part of an upbeat and mission-driven professional team with flexible scheduling for in-office work 30-40 hours/week.

Requirements

Proven executive assistant skills like making travel arrangements, reserving spaces
Comfortable with a fast-paced environment and working on multiple projects at the same time.
Full proficiency with Microsoft Office Suite and the drive to learn new tools quickly.
Ability to work both independently and collaboratively as part of a team.
A sharp eye for detail and a flexible mindset when plans change (because they will).
Willing and able to load, carry, and transport equipment/supplies.
Available afterhours on occasion for special events like the Juneau Maritime Festival and FIRST tournaments.
A valid driver’s license, reliable transportation, and a clean motor vehicle record are required.
Must be 21 years of age or older to meet minimum state age requirements for certain tasks.

Responsibilities

Identify venues, gather quotes, compare vendors, and coordinate logistics that keep every program and event on track.
Prepare meeting spaces, coordinate hospitality, and manage food and beverage, facilities, recycling, and deliveries.
Work closely with planners, partners, vendors, and leadership to ensure details align, communication flows, and execution runs smoothly.
Answer incoming calls and check voicemails.
Run errands, print badges and materials, manage leadership calendars, coordinate travel arrangements, prepare expense reimbursements, and build presentation materials, including PowerPoint slides, to support executive and office operations.
Prepare board meeting packets, compile expense reports, and handle filing.
Manage permitting, insurance, and gaming requirements to ensure all activities are properly documented and approved.