Office Manager/ Finance Controller (part-time, 28 hours/week)
About The Position
The Office Manager/ Finance Controller provides essential operational and administrative support for the Business Career Center within the Marriott School of Business. This position oversees the center’s financial processes, human resource functions, office operations, and student employee management. Working closely with BCC leadership and staff, this role helps maintain effective processes, ensure compliance with university policies, and support the center in providing high-quality career development and placement services to BYU Marriott students. This is a 3/4-time (28 hrs./week) non-exempt position.
Requirements
- A firm commitment to the mission of BYU
- Associate degree or equivalent education (business or a related degree), and 2 years administrative, financial, or office management experience; or equivalent combination of education and experience.
- Proficiency with Microsoft Office Suite – Excel & Word.
- Excellent verbal and written communication skills.
- Experience in collaborating across organizations to achieve stated objectives.
Nice To Haves
- Bachelor’s degree (business or a related degree).
- 5+ years administrative, financial, or office management experience.
- Experience with financial planning and reporting and performing financial/data analysis.
- Existing knowledge of BYU finance and HR systems.
Responsibilities
- Manage and oversee department financial activities, including financial analysis, forecasting, expense review, purchasing, account management, and financial reporting.
- Partner with Center Director and Career Managers on annual resource planning, projected expenditures, cost-saving opportunities, and effective use of department funds.
- Monitor financial transactions and internal controls to ensure compliance with university and college policies, identifying potential risks and recommending appropriate procedures or solutions.
- Serve as the department liaison with college and university financial partners, auditors, and other administrative offices regarding financial processes, policies, reporting and compliance.
- Oversee department-level human resources processes, including student hiring, employment changes, timekeeping, onboarding, offboarding, employee access, and related documentation.
- Hire, train, supervise, develop, and evaluate student employees while coordinating student staffing and resources to support the operational needs of the Business Career Center.
- Manage day-to-day office operations, including facilities, equipment, technology needs, supplies, access, maintenance requests, and other resources necessary for effective department operations.
- Collaborate with Business Career Center leadership and staff on department initiatives, professional development activities, operational projects, and other efforts that support the Business Career Center’s mission and services.
Benefits
- 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
- Employee assistance program, available to the employee and all members of their household
- Tuition benefits after two years
- Access to athletic facilities
- Access to the library
- Free on-campus parking
- Free UTA passes for employee, spouse, and qualified dependents
- Discounts at the BYU Store and for many events at BYU
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
Associate degree
