Office Manager & Executive Assistant – Supply Chain

Fresh Del Monte Produce Company•Pittsburgh, PA

5d•Onsite

About The Position

Fresh Del Monte Produce Inc. is a global leader in the production, distribution, and marketing of fresh, value-added, and shelf-stable fruits and vegetables under its Fresh and Foods divisions. The company's diverse product portfolio includes prepared fruits and vegetables, juices, beverages, snacks, and desserts, available in over 80 countries worldwide. With operations spanning more than 35 countries, Fresh Del Monte has been nourishing families for over 135 years. This role is for Del Monte Foods (DMC Foods Inc.), the Foods Division of Fresh Del Monte, seeking a highly organized, proactive, and trusted Office Manager/Executive Assistant to support the Vice President of Supply Chain & Logistics and serve as Facilities Coordinator for their Pittsburgh headquarters. This individual will act as a strategic partner, exercising discretion and judgment to ensure the VP can operate at full capacity while maintaining a high-performing, well-run workplace. The position blends executive support, operational coordination, and facilities management, requiring advanced organizational skills, specialized knowledge of executive operations, and the ability to analyze and resolve complex administrative or facilities matters.

Requirements

Minimum 5 years of progressively responsible experience supporting C-suite or VP-level executives, preferably in operations, supply chain, or corporate environments.
Demonstrated ability to exercise discretion and independent judgment in complex organizational settings.
Exceptional organizational, analytical, and problem-solving skills.
High level of professionalism and ability to handle confidential information.
Proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and collaboration tools.
Ability to manage multiple priorities with attention to detail and follow-through.

Responsibilities

Manage complex calendars, priorities, and scheduling to maximize executive effectiveness and align with organizational objectives.
Develop and coordinate materials for leadership meetings, business reviews, and executive presentations, analyzing information and making recommendations.
Act as a strategic gatekeeper and facilitator, prioritizing competing demands and making decisions to support the business.
Plan and coordinate complex travel arrangements, logistics, and itineraries, making decisions regarding scheduling, cost optimization, and operational support efficiency.
Serve as a key liaison between the VP and internal/external stakeholders, managing sensitive communications and making decisions regarding prioritization and appropriate responses.
Support operational expenditures within assigned budget limits; determine priorities and resource allocation for facilities and executive support functions; influence operational direction within the department and across supported functions.
Implement operational changes or process improvements within facilities and administrative scope, affecting external partners, vendors, and service providers.
Lead and drive follow-ups on key strategic initiatives, monitoring progress, identifying obstacles, and taking corrective action to ensure deadlines and deliverables are met.
Plan, coordinate, and facilitate supply chain leadership meetings, including developing agendas, documenting key decisions, and tracking and driving action item completion.
Analyze operational data and prepare reports, dashboards, and communications, making recommendations to leadership on process improvements and support efficiencies.
Lead cross-functional coordination activities across supply chain, logistics, and corporate teams, resolving conflicts that affect multiple departments.
Assess, prioritize, and structure fast-moving operational support demands.
Manage and oversee all day-to-day operations of the headquarters facility, ensuring a safe, efficient, and professional work environment.
Manage vendor relationships and service contracts for maintenance, cleaning, security, and other facility services, including negotiating terms, evaluating performance, and making recommendations on vendor selection and retention.
Develop and implement office space planning strategies, seating arrangements, and workplace experience initiatives, analyzing operational needs and making decisions that affect employee productivity and satisfaction.
Lead response efforts for facility-related issues and emergencies, assessing situations, allocating resources, and implementing solutions to minimize operational disruption.
Plan and manage company events, meetings, and on-site experiences, including budgeting, vendor coordination, and logistics.
Develop and implement initiatives to foster a high-performance, team-first culture within the headquarters, identifying opportunities and making recommendations that enhance employee engagement.
Plan and execute leadership engagement activities, team events, or similar activities.
Serve as a strategic connector across teams, identifying communication gaps and implementing solutions to reinforce collaboration and information flow throughout the organization.
Develop and maintain standards for a welcoming and professional environment for employees and visitors, ensuring consistent representation of organizational values and brand.