Office Manager / Employee Experience Coordinator

Cognite•Phoenix, AZ

1d•Onsite

About The Position

Cognite operates at the forefront of industrial digitalization, building AI and data solutions that solve some of the world’s hardest, highest-impact problems. With unmatched industrial heritage and a comprehensive suite of AI capabilities, including low-code AI agents, Cognite accelerates the digital transformation to drive operational improvements. Our moonshot is bold: unlock $100B in customer value by 2035 and redefine how global industry works. What Cognite is Relentless to achieve We thrive in challenges. We challenge assumptions. We execute with speed and ownership. If you view obstacles as signals to step forward - not step back - you’ll feel at home here. Join us in this venture where AI and data meet ingenuity, and together, we forge the path to a smarter, more connected industrial future. How you’ll demonstrate Ownership Our Tempe headquarters is a key hub in this journey. This role ensures that the office runs flawlessly day to day, delivering a high‑quality workplace experience while freeing our global Real Estate & Workplace Operations leader to focus on strategic initiatives, cross‑office projects, and large‑scale events We are looking for an Office Manager / Employee Experience Coordinator based at our Tempe headquarters. You will be the local operational anchor for the office, ensuring seamless daily operations, an outstanding front‑of‑house experience, and well‑run meetings, events, and customer visits. You will balance front‑desk visibility with behind‑the‑scenes coordination, working closely with Real Estate & Workplace Operations, People, IT, Talent Acquisition, and senior leadership. Success requires calm under pressure, ownership of details, and a passion for improving how the office runs and feels over time. This role exists to ensure operational excellence in Tempe H.Q. You will own day‑to‑day execution, local coordination, and issue resolution, becoming the onsite point of contact for vendors, deliveries, visitors, and employees. Your success will be measured by your ability to: Keep the Tempe office running without disruption, with meeting rooms, common areas, and front desk consistently ready. Deliver a high‑quality workplace and first‑impression experience for employees, candidates, customers, and guests. Enable smooth onboarding, events, and customer visits, while freeing leadership capacity for strategic work.

Responsibilities

Manage day‑to‑day office operations and provide front desk coverage.
Coordinate office access, badging, parking, and security with internal teams and building partners.
Serve as the onsite contact with building management, vendors, and guests.
Oversee maintenance, repairs, service requests, and kitchen/pantry upkeep.
Manage office supplies, equipment procurement, and inventory.
Ensure workplace standards, room setups, and overall office readiness every day.
Own the front‑of‑house experience, including greeting guests, giving tours, and reception coverage.
Coordinate cultural programming such as events, celebrations, and morale initiatives that bring employees together.
Maintain a welcoming, polished environment across common areas and shared spaces.
Partner with People Operations on local employee experience initiatives.
Support Talent Acquisition with candidate scheduling and onsite coordination, with a strong focus on the candidate experience.
Coordinate meeting logistics, catering, room readiness, and onsite needs for internal and external meetings.
Support Customer Experience Center scheduling and onsite execution.
Assist with executive visits and high‑visibility events, ensuring a “white glove” experience end to end.
Support senior leadership team members with agendas, scheduling, and catering for key sessions.
Prepare desks, coordinate equipment, and manage office orientation for new hires.
Support new hire logistics in partnership with IT and People teams.
Respond to employee workplace requests and questions as the first point of contact in the office.

Benefits

Competitive compensation
401(k) with employer matching
Competitive health, dental, vision & disability coverages for employees and all dependents
Unlimited PTO
Paid Parental Leave Program
Employee Referral Program
Join a team of 60+ different nationalities 🌐 with Diversity, Equality and Inclusion (DEI) in focus 🤝.
A highly modern and fun working environment with sublime culture across the organization, follow us on Instagram @ cognitedata 📷 to know more
Opportunity to work with and learn from some of the best people on some of the most ambitious projects found anywhere, across industries
Join our HUB 🗣️ to be part of the conversation directly with Cogniters and our partners.
Paid mobile phone and WiFI