Office Manager (Educator Preparation Program) - Part-time

Brigham Young University • Provo, UT

1d • $19 - $24

About The Position

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints. Office Manager - part-time/28 hrs per week The EPP Office Manager provides support to the EPP Director and Associate Director and oversees student employees within the EPP Office.

Requirements

• High school diploma
• 2-3 years of office management experience
• Professional demeanor, confidentiality, ability to communicate effectively and work independently
• Advanced computer skills in Microsoft Office, including Excel, Outlook, Word, and PowerPoint
• Ability to work under pressure and prioritize tasks and responsibilities
• Willingness to learn, ability to work as a team member and independently
• Excellent phone and public relations skills
• Problem-solving abilities
• Proficient in financial and office management skills
• Enthusiastic, positive, friendly, and willing to be an example and mentor to student staff
• Detail-oriented, consistent, and accurate
• Self-starter

Nice To Haves

• Experience with Canva, Camtasia, Brightspot, and Workday
• Understanding of and compliance with FERPA regulations
• Accounting or financial reporting knowledge

Responsibilities

• Provide support to the EPP Director and Associate Director
• Help the directors' schedule, calendar, and travel arrangements as needed
• Schedule EPP trainings and events (e.g., training meetings, recruitments) and take, finalize, and distribute EPP meeting minutes
• Assist in compilation and completion of required reports (e.g., CAEP Annual Reports, USBE Annual Reports)
• Have informational background and knowledge of university and office procedures to support helping faculty, students or other persons contacting the office
• Assist in the accreditation process
• Coordinate and prepare student employees work schedules
• Plan and track student goals each semester
• Train student employees on essential functions in coordination with Associate Director
• Manage student employee concerns, training progress, work schedule changes, and time-off requests
• Lead bi-weekly team meetings
• Support the Educator and Educator-Grad systems and log Service Now tickets as needed
• Develop and maintain office manuals and handbooks (e.g., Educator) manual, EPP Policy handbook, EPP Office handbook)
• Plan & execute office events (e.g., Fall and Spring trainings, World Teacher Day, Networking night)
• Maintain a clean and tidy office environment
• Maintain and file departmental financial records
• Organize and maintain department electronic and print files, including records of all projects, financial expenditures, etc.
• Reconcile expenses on Workday by creating expense reports with receipts from purchases
• Assist in compiling office annual reports
• Purchase and maintain stock of office supplies
• Manage Workday student hiring, pay raises, and training
• Submit requisitions for annual CAEP fees

Benefits

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• May be eligible for tuition benefits after two years
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED