Office Manager, Corporate Events

New York Life • New York, NY

7d • $65,000 - $92,500 • Hybrid

About The Position

The Office Manager plays a critical role in supporting the Corporate Events team by managing operational processes, ensuring compliance with enterprise standards, and overseeing the Travel Director (TD) Program. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• Bachelor’s degree or equivalent experience preferred.
• 3+ years of experience in office management, administrative support, or event operations.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and familiarity with procurement and expense reconciliation systems.

Responsibilities

• Oversee the Travel Director (TD) Program, including managing the interview process for prospects and referrals.
• Onboard new TDs and ensure smooth integration into the team.
• Collaborate with event planners to hire TDs for events, manage contracts, and process payments.
• Coordinate transportation logistics, including ordering Ubers for TDs.
• Manage multiple team procurement cards; reconcile monthly and submit reports.
• Process invoices for the team.
• Reconcile chargeback cost center monthly and ensure zero balance at year-end.
• Order meeting supplies for P3 inventory and planners as needed.
• Assist with onboarding new hires and provide administrative support.
• Order office supplies and equipment to maintain efficient operations.
• Backup support to the VP’s admin.
• Serve as Records Manager to ensure compliance with enterprise requirements.
• Act as Security Liaison for the team.
• Serve as Business Contingency Coordinator to maintain readiness for continuity plans.
• Proofread, edit, or draft communications related to events to support planners.

Benefits

• We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level