Office Manager / Bookkeeper

Zurich Homes•Franklin, TN

18h•Onsite

About The Position

Zurich H om es Group, LLC is a well-established residential construction company committed to delivering quality homes through disciplined operations, strong financial controls, and trusted professional relationships. We value long-term team members who take pride in ownership, accuracy, and operational excellence. Learn more about us: www.ZurichHomesNashville.com The Opportunity We are seeking a highly experienced, dependable Senior Office Manager / Bookkeeper to oversee all day-to-day office operations and financial administration for our construction business. This is a senior, career-oriented role for a professional who thrives in a stable environment, understands construction accounting at a deep level, and serves as a trusted internal partner to ownership. This role is ideal for someone who values consistency, precision, and long-term contribution rather than short-term job movement.

Requirements

7+ years of office management and bookkeeping experience (construction industry required)
Strong, hands-on knowledge of construction accounting and job costing
High proficiency in QuickBooks Desktop - Contractor Edition
Proficiency with Microsoft Word, Excel, and cloud-based systems
Experience working with subcontractors, vendors, clients, and professional partners
Exceptional attention to detail, organization, and follow-through
Ability to handle confidential financial information with discretion
Self-directed professional capable of managing priorities independently
Seeking a long-term, stable career role
Comfortable serving as a trusted internal partner to ownership
Organized, proactive, and solutions-oriented
Takes pride in accuracy, consistency, and strong internal systems
Anticipates needs and proactively supports business operations

Responsibilities

Serve as the primary point of contact for office operations and daily administrative needs
Manage calendars, scheduling, office systems, and vendor coordination
Maintain organized digital and physical records, contracts, and construction documentation
Oversee contractor licensing, vehicle registrations, insurance renewals, and compliance tracking
Support ownership through proactive administrative coordination and document review
Manage accounts payable and receivable, including accurate invoice coding and approvals
Maintain job cost tracking, cost coding, and financial data integrity
Reconcile bank accounts, credit cards, and loans monthly
Prepare monthly financial reports and support CPA with close, tax, and audit processes
Track payroll coordination, retainage, draws, deposits, and change orders
Maintain compliance with annual filings, insurance audits, and business reporting
Support project documentation, draw schedules, lien waivers, and subcontractor COIs
Assist with project close-out documentation, client warranty binders, and real estate closings
Monitor budgets versus actual costs and proactively flag discrepancies