Office Manager / Administrative Coordinator

Law Offices of Robert S. Gitmeid & Associates • Chicago, IL

1d • Hybrid

About The Position

We are a consumer protection law firm located in the Financial District of New York City, providing representation to consumers who have been harassed or otherwise deceived by creditors and debt collectors. With our growing firm, we offer you the opportunity to develop your career in a practice that is rich in variety and challenges. If you desire to work with other talented people who share a passion for professionalism and growth, then a career with us may be a perfect fit for you!

We are seeking an experienced Office Manager / Administrative Coordinator to support daily operations in our Chicago office. This role is ideal for someone highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Candidates should be currently based in Chicago to be considered for this role.

Requirements

• 2–4 years of office management or administrative experience required
• Strong organizational and multitasking skills
• Experience handling heavy, high-volume scheduling
• Ability to coordinate across teams, including IT and operations
• Candidates should be currently based in Chicago

Nice To Haves

• Legal experience is not required

Responsibilities

• Manage high-volume scheduling and calendar coordination for attorneys.
• Oversee day-to-day office operations.
• Help develop consistent templates for office use and format presentations for the Managing Attorney.
• Order and maintain office supplies and equipment.
• Serve as a central point of contact for administrative needs.
• Maintain a high-functioning workspace through smart organization, supply management, and essential errand coordination.
• Bring team members together by planning inclusive internal celebrations and cultural milestones.
• Facilitate the transition to a paperless environment by scanning and uploading all physical mail to the case management platform.
• Support the paralegal workflow by assisting with file organization and administrative tasks during peak periods.
• Handle daily office logistics and ad-hoc tasks with a proactive, "no task too small" mindset.

Benefits

• Compensation is competitive and commensurate with expertise and previous experience
• Hybrid Work Environment
• Training & Guidance
• Medical, Dental & Vision Benefits
• 401K Benefits with Employer Match
• Paid Time Off (PTO)
• Pre-Tax Transit Benefits
• Business Casual Dress Code
• An incredible team of smart and supportive people!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed