Office Manager / Admin Assistant

Exyte GmbH•Nampa, ID

About The Position

The Administrative Assistant / Office Manager plays a critical role in ensuring smooth day-to-day office operations while providing high-level administrative support to leadership and staff. This position requires a proactive, detail-oriented professional who excels at multitasking, organization, and communication. The ideal candidate will manage office systems, coordinate schedules and resources, and serve as a central point of contact to help maintain an efficient, well-functioning workplace.

Requirements

3+ years Administrative or office management experience
HS Diploma/ GED
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills
Excellent verbal and written communication abilities
Ability to handle sensitive and confidential matters with discretion
Self-motivated with strong attention to detail
Strong knowledge of administrative protocols and disciplines and experience working with a variety of departments and management levels
Experience with office management tools or project management software
High level of service-orientation and responsiveness is essential
Strong problem-solving and decision-making skills
Ability to work independently and prioritize tasks effectively

Responsibilities

Provide general administrative support to leadership and team members
Handle incoming communications, including phone calls and emails
Greet in-person guests and customers, and direct as appropriate
Manage office supplies inventory and place orders as needed
Manage janitorial supplies and place orders as necessary
Maintain accurate records and documentation for office expenses
Coordinate office maintenance, vendors, and service providers
Manage breakroom supplies and reorder/restock as necessary
Assist with onboarding new employees and preparing workspaces and materials
Ensure the office environment is clean, organized, and fully functional
Post monthly birthday and anniversary’s
Support and plan company events, meetings, and team activities (holiday activities)
Coordinate travel arrangements and logistics when required
Assist with copies, scanning and similar duties as required
Foster a positive office culture and facilitate team communication
Prepare for Board Meetings and Customer Visits as directed
Special projects as assigned
Additional duties and responsibilities as required