Office Management / Staff Officer, Mid

PolarisGov•Springfield, FL

4d•Onsite

About The Position

Polaris is seeking a Mid-Level Office Management / Staff Officer to support Government office operations, staff actions, administrative coordination, communications, task tracking, records management, meeting support, travel coordination, and day-to-day business rhythms. This role requires a capable professional who can perform a broad range of administrative and staff officer duties with a high degree of independence while coordinating across leadership, staff, mission partners, and other stakeholders.

Requirements

Bachelor’s degree in Business, Management, or a related field.
7+ years of relevant office management, administrative support, staff officer, front office, or mission support experience.
In lieu of a degree, 10+ years of directly applicable experience may be considered.
Demonstrated interpersonal, organizational, customer service, and problem-solving skills.
Strong written and oral communication skills.
Ability to synthesize information and prepare clear, concise, and accurate materials.
Ability to prioritize a dynamic workload and manage competing deadlines with limited supervision.
Experience interacting professionally with staff at multiple levels, including senior leaders and external stakeholders.
Proven ability to work independently on assigned tasks and collaboratively as part of a team.
Ability to analyze information, identify administrative needs, and recommend practical improvements.
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and SharePoint.
Ability to operate common office information technology equipment, including printers, scanners, phones, workstations, and teleconference or video teleconference systems.
Active TS/SCI clearance required.
Candidate must be eligible for favorable NGA adjudication and willing and able to complete a Counterintelligence-Scope Polygraph process within 90 days of employment or assignment, if required.

Nice To Haves

Experience with Government tasking, travel, personnel, records, or workflow systems.
Experience with Defense Travel System, Management and Execution Tracker, NGA Central Routing and Tasking System, Defense Civilian Intelligence Personnel System, PeopleSoft, or similar tools.
Experience creating or maintaining SharePoint sites, databases, official records, templates, reports, graphics, or policy materials.
Experience supporting continuity planning, business continuity planning, oversight and compliance activities, staff action packages, or front office operations.
Prior experience supporting NGA, the Intelligence Community, Department of Defense, or comparable federal mission environments.

Responsibilities

Provide administrative, operational, and staff officer support to Government offices, front office teams, and mission support organizations.
Manage calendars, schedule meetings, reserve conference rooms, coordinate VTC or online meeting connections, and prepare meeting materials.
Support office task management by tracking suspense dates, coordinating responses, consolidating inputs, and preparing materials for review.
Draft, edit, format, and review correspondence, reports, staff summaries, meeting minutes, memoranda, read-ahead packages, briefings, and other official materials.
Support recurring office meetings, governance forums, town halls, off-sites, conferences, and other events.
Prepare agendas, distribute read-ahead materials, record notes, document decisions, and track action items to closure.
Assist with travel coordination, including preparation of travel orders, vouchers, and related documentation in applicable Government systems.
Maintain office records, SharePoint sites, shared folders, organizational charts, recall rosters, distribution lists, and other information management resources.
Coordinate office logistics, including office supplies, seating charts, equipment trouble tickets, visitor support, conference planning, and office move support.
Support information management activities, including access groups, folder structures, permissions, and office records in accordance with applicable procedures.
Identify administrative issues and assist in developing improved workflows, checklists, templates, standard operating procedures, and other business process improvements.
Communicate professionally with Government personnel, senior staff, external partners, and other stakeholders.