Office & HR Support Assistant

Vert Environmental•San Diego, CA

About The Position

We’re seeking a task-driven, diligent, motivated, detail-oriented, and tech-savvy Office & HR Support Assistant to support our daily office operations and HR functions, and to help streamline the administrative processes of the company.

Requirements

Minimum of 2 years’ experience in a similar role (e.g., Office Administrator, Admin Assistant, Office & HR Support Assistant, etc)
Excellent organizational, verbal, and written communication skills; personable.
Works well under pressure in fast-paced environments
High level of discretion and professionalism when handling confidential and sensitive information, ensuring compliance with privacy policies and regulations
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong attention to detail and advanced administrative and organizational abilities.
Familiarity with general HR processes and maintaining confidentiality
Diligent in maintaining accurate records and proactively following up on missing information across essential databases, platforms, and spreadsheets to ensure all required data is reviewed and updated weekly.
Skilled at managing multiple, concurrent deadlines and balancing the demands of cross-functional departments in high-pressure environments.
A strong listener with an investigative and inquisitive mindset, able to dig deeper to uncover key details.
Positive, proactive attitude with strong problem-solving skills
A growth mindset with a passion for continuous learning and development.

Nice To Haves

Diploma or degree in Business Administration, Office Management, HR, or a related field.
Minimum of 2 years’ experience in administrative, office, or HR support roles.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other administrative software

Responsibilities

Manage office supplies and inventory; handle correspondence and provide general administrative support.
Maintain accurate employee records and update HR databases as needed.
Assist with processing new vendor applications.
Maintain organized filing systems, including documentation for fleet vehicles.
Oversee device assignment and tracking for company-owned equipment (e.g., laptops, phones, access cards).
Order and manage office supplies, IT equipment, and office furniture.
Support planning and coordination of employee engagement activities.
Coordinate office maintenance and related services.
Greet visitors, receive packages, and manage front desk responsibilities.
Maintain both physical and digital filing systems.
Conduct reference checks and support the offer letter process.
Coordinate new employee onboarding, including orientation sessions and collaboration with IT to ensure timely setup of email, accounts, and systems access.
Run background checks (MVR & ADP Screening Services).
Draft offer letters in collaboration with department managers and send approved versions to candidates.
Assist with social media and website updates, including creating and scheduling posts and managing online reviews.