Office Facilitator

Salt Lake City Corporation•Cocoa, FL

5d•$23 - $33•Onsite

About The Position

The Housing Stability Division is seeking a highly organized and detail-oriented professional to provide independent administrative and secretarial support for division-wide operations. This role serves as a key resource for staff and stakeholders by conducting research, gathering information, and monitoring policy and procedural developments that may impact division programs and services. The successful candidate will manage a variety of administrative functions, including handling monthly loan payments and deposits, resident inquiries data collection and reporting, information coordination, and front-desk customer service. Working closely with division and department leadership, this position may also oversee purchasing activities, inventory management, petty cash administration, travel arrangements, meeting and calendar coordination, and other operational support functions essential to the division’s success.

Requirements

Graduation from high school or equivalent and six (6) years of experience in administrative support, project management, and data management. Experience must include at least two (2) years of experience involving data analysis, financial tracking, or related technical support functions.
Demonstrated ability to organize work, relate well with all internal and external customers, and function as an effective team member.
Strong interpersonal and communication skills.
Proficiency in Microsoft Office Suite (including Excel, Word, and Outlook), with a working knowledge of report design, data entry and management, and spreadsheet analysis.
Must be able to pass a credit check to receive access to the City’s financial systems.
Graduation from high school or equivalent and four years’ experience related to project management and office support, including one year experience in research or accounting/bookkeeping, data collection, analysis and presentation prepared on spreadsheet software.
Ability to plan and organize work, relate well with all internal and external customers, and function as an effective team member.
Demonstrated proficiency in use of computers to prepare letters, reports and spreadsheet analysis, and the ability to operate standard and specified technical office equipment.
Ability to accurately schedule appointments, develop and maintain complex filing systems, and keep orderly records.
Ability to maintain positive and effective working relationships and communicate effectively, orally and in writing, with Department management, supervisors, professional peers, other employees, and the general public.
May require valid driver's license or driving privilege card.

Nice To Haves

Successful completion of post-high school study in related subjects may be substituted for experience on a year-for-year basis. Related subjects may include but are not limited to: Office or business administration, public administration, finance, accounting, data analytics, communications, computer science, and community or public relations.
Successful completion of post-high school study in related subjects may be substituted for experience on a year-for-year basis.

Responsibilities

Acts as liaison with other departments, divisions, outside agencies, committees or boards.
Develops and maintains confidential and non-confidential files.
As needed, performs duties of administrative support for department or division head.
Responsible for processing and accurately tracking monthly loan payments and deposits for the various homeownership and rehabilitation programs administered by the Division, in cooperation with the Loan Administrator and Financial Analyst.
Prepares various statistical and budgetary reports.
Researches topics or issues, collects and tabulates data, and composes/word-processes narratives and spreadsheets and/or presentations.
Performs bookkeeping duties to monitor budget expenditures, petty cash, supply inventories and other accounts.
Orders and distributes equipment, supplies and furniture.
Prepares requisitions, receives and checks purchase orders.
Performs administrative or clerical functions for division.
Writes reports, using own analysis of project data.
Composes and types correspondence including confidential and legal documents.
Authorized to respond in writing on behalf of division.
Prepares memoranda, reports, forms and other materials.
Assembles, takes and prepares minutes, agendas or other reports.
Makes travel arrangements, sets meetings and schedules conference rooms.
Coordinates with Risk Management division to provide information on cases as requested.
Responds to various surveys from associations and other agencies.
Provides assistance to employees as needed.
Staffs various committees as needed, may supervise Office Technicians., and perform other related duties as required.