Office Experience Coordinator
About The Position
The Office Experience Coordinator is responsible for supporting the daily operations of the Bethesda office and ensuring a professional, welcoming, and well-organized workplace environment. This role serves as the primary point of contact for employees, visitors, and vendors, while coordinating office logistics, meetings, and general administrative functions. The position requires strong organizational skills, attention to detail, professionalism, and a positive, service-oriented approach. The ideal candidate brings a high level of energy and presence, contributing to a productive and engaging office atmosphere.
Requirements
- 1–2 years of experience in office administration, reception, hospitality, or customer service
- High school diploma or equivalent
Nice To Haves
- Associate’s or Bachelor’s degree
- Experience supporting office operations in a corporate environment
- Experience coordinating meetings or internal events
Responsibilities
- Serve as the primary point of contact for employees, visitors, and vendors
- Greet and assist visitors; manage guest check-in procedures
- Receive, sort, and distribute mail and deliveries
- Maintain organization and cleanliness of common areas, kitchens, conference rooms, and supply areas
- Monitor and replenish office supplies, snacks, and beverages
- Serve as liaison with property management
- Coordinate office vendors, including catering, maintenance, supplies, and parking
- Submit and track maintenance and service requests
- Assist with office moves, workspace adjustments, and furniture orders
- Process vendor invoices and coordinate payment with accounting
- Coordinate logistics for internal meetings and team gatherings
- Reserve meeting space and arrange room setup
- Coordinate catering and hospitality services
- Prepare meeting materials and supplies
- Support day-of event logistics to ensure smooth execution
- Support planning and execution of team activities and office events
- Coordinate venue reservations and dining arrangements
- Prepare welcome materials for visitors and new hires
- Contribute to maintaining a positive and professional office environment
Benefits
- We offer competitive pay and benefits, and are open to discussing compensation that reflects the value you bring to our team.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
