Office & Executive Services Manager

Leeward Renewable Energy•Dallas, TX

1d•Onsite

About The Position

The Manager, Office and Executive Services role will be responsible the general administrative function and activities of the office. There is a considerable need for customer service skills, professionalism, accommodation, and the ability to successfully blend with all types of personalities.

Requirements

Bachelor’s degree or equivalent experience
5 plus years of experience
Interpersonal and diplomatic skills.
Organizational and planning skills.
Discretion/Confidentiality.
Flexibility in work responsibilities.
Meticulous attention to detail and quality of work product.
Must be professional, personable, approachable, and courteous.
Self-motivated; take initiative and anticipate issues.
Applicants must have current authorization to work for any employer in the United States on a full-time basis without the need for an employment visa now or in the future. Employer visa sponsorship is not available for this role.

Responsibilities

Provide administrative support to Executive Team
Make travel arrangements and maintain travel files for Executives.
Managing Executive Calendars
Organize SLT Offsites and assist with broader company event planning when needed.
Responsible for compiling expense reports for Executive Team
Planning functional meetings (with support from external meeting planner)
Special projects as assigned with full SLT approval
Direct interface with Building Management
Manage Regional Administrative Assistants
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
Manage office supplies and inventory, including ordering and restocking.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
Schedule and coordinate meetings, appointments, and events.
Prepare and process expense reports and invoices.
Oversee office maintenance and liaise with vendors for repairs and services.
Ensure the office environment is clean, organized, and conducive to productivity.
Implement and enforce office policies and procedures.
Support onboarding and seating assignments of new employees.
Assist in the coordination of team-building activities and company events.
Facilitate communication between departments and address any operational issues.
Oversee office equipment and technology, including troubleshooting and coordinating IT support.
Scanning hardcopies to electronic format and upload to GRID, as needed
Manage external vendors and lease