Office Executive Assistant - Pacha New York

FIVE Hotels and Resorts • New York, NY

3d • $65,000 - $75,000

About The Position

Pacha New York is looking for an experienced and highly organised Office Executive Assistant to support the Executive Office in a fast-paced, high-volume nightlife and live entertainment environment. This role plays a key part in ensuring seamless administrative and operational support to senior leadership, enabling efficient coordination across venue operations, events, and corporate functions while maintaining the highest standards of professionalism, discretion, and execution.

Requirements

• 3–5 years’ experience in an Executive Assistant, Office Executive, or similar role supporting senior leadership
• Proven ability to manage multiple priorities, complex schedules, and competing deadlines
• Strong organisational skills with exceptional attention to detail
• Excellent written and verbal communication skills in English
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong stakeholder management skills with the ability to work across cross-functional teams
• Proactive, solutions-oriented, and able to operate independently in a dynamic environment
• Flexible approach to working hours in line with nightlife and event operations
• Applicants must be legally authorized to work in the United States.

Nice To Haves

• Experience in nightlife, live entertainment, hospitality, events, or a fast-paced operational environment preferred

Responsibilities

• Provide comprehensive administrative support to senior leadership and the Executive Office
• Manage complex calendars, scheduling, and meeting coordination across internal teams, partners, and external stakeholders
• Coordinate and support meetings related to venue operations, programming, events, and corporate functions
• Prepare agendas, briefing materials, presentations, and reports for leadership meetings
• Draft, review, and manage professional correspondence and internal communications
• Act as a key point of contact between the Executive Office and internal departments, promoters, partners, and external stakeholders
• Take detailed meeting minutes, track action items, and ensure timely follow-up and execution
• Support travel planning and logistics for senior leadership as required
• Maintain organised filing systems, contracts, and operational documentation
• Assist with expense tracking, invoice coordination, and administrative reporting
• Handle confidential, commercially sensitive, and operational information with a high level of discretion

Benefits

• Eligible employees may receive comprehensive benefits including medical, dental, and vision insurance; paid time off; company holidays; and participation in retirement savings programs in accordance with company policy and applicable law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed