Office & Executive Assistant

Mac's List • Seattle, WA

40d • $78,000 - $92,000 • Onsite

About The Position

As our executive team and physical presence continues to expand, we're seeking an Office & Executive Assistant to provide dedicated administrative and operational support to senior leadership while ensuring smooth day-to-day office operations. This role sits at the intersection of executive administration, office management, and people operations, ensuring our executives can stay focused on strategy while candidates and employees experience a smooth, professional, and engaging process from first interaction to ongoing collaboration. You'll provide direct support to executives, oversee core office operations, and play a key role in coordinating human resource logistics, offsites, and onboarding efforts alongside the People team. You'll be joining a dynamic, growth-oriented team where operational excellence fuels strategic impact. This is a unique opportunity to partner closely with senior leaders, influence how our office and executive function evolves, elevate recruiting processes, and make a meaningful contribution to a scaling organization. Please note that this role is required to be in office in Downtown Seattle 5 days per week.

Requirements

• Strong attention to detail and organization under shifting priorities.
• Excellent communication and interpersonal skills.
• Experience with calendar management, travel logistics, and executive scheduling.
• Proficiency with Google Workspace, Notion, AI tools, and Excel/Google Sheets.
• Ability to manage multiple work-streams across executive support and people operations.
• Experience coordinating interviews, scheduling, or candidate logistics.
• Experience with procurement and vendor management in an office setting.
• Passion for creating excellent candidate and employee experiences.

Nice To Haves

• Familiarity with Salesforce, DocuSign, or ATS platforms.
• Event planning and execution experience.
• Prior experience in recruiting coordination or talent operations.

Responsibilities

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, travel planning, and expense reporting.
• Manage scheduling priorities across executives and cross-functional partners to ensure clarity and alignment.
• Oversee day-to-day office operations, including vendor coordination, supplies, space management, and team logistics.
• Partner with the People Team to execute company-wide initiatives, offsites, and executive events.
• Support recruiting operations as needed - coordinating interviews, managing candidate communication, and ensuring a consistent, positive candidate experience.
• Manage people operations-related tools and systems, ensuring accuracy and efficiency.
• Support company events, offsites, and culture initiatives in partnership with People Operations.
• Provide additional administrative and project support during periods of peak workload or company-wide initiatives.

Benefits

• Competitive Compensation. For this role our salary is targeted at $78,000 -$92,000 per year. Final offer amounts are determined by factors such as experience and expertise. We take a geo neutral approach to compensation within the US, meaning that we pay based on job function and level, not location.
• Syndio Equity. So you can share in Syndio's success.
• Flexible Vacation Policy. We encourage our team to recharge when they need to, plus paid sick & safe time, compassion leave, and voting leave.
• Paid parental leave
• Medical, Dental, Vision. Syndio pays 90% of employee premiums, and 50% for dependents.
• Life Insurance & Disability. Syndio covers the full premium.
• 401(k). To help you save for your future

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: No Education Listed
• Number of Employees: 1-10 employees